Accounts Payable Associate II

Private Postings • Carlyle, IL

11h • $45,500 - $53,000

About The Position

Duties & Functions: Receive and verify invoices and requisitions, matching quoted quantities, costs and approvals. Sort and distribute mail to appropriate Accounts Payable Associates. Code accounts payable expenses and compiling batches for entry Prioritize invoices according to cash discount and payment terms. Process payments, including checks, electronic transfers and ACH, ensuring proper approval before disbursement. Monitor and reconcile transactions and accounts to ensure payments are made timely. Reconcile vendor statements, research and correct discrepancies Correspond with vendors on inquiries or discrepancies. Complete miscellaneous tasks related to accounting procedures as needed. Perform administrative duties as needed. Skills & Abilities: Knowledge of: Microsoft Office products (Excel, Outlook, and Great Plains) General accounting practices, especially those related to accounts payable Skill in: Clear and concise verbal and written communication Operation of a personal computer Time management Attention to detail, accuracy Organization and planning Ability to: Multi-task responsibilities Work independently and as a member of a team Work in a fast-paced, deadline-oriented environment with changing priorities Physical Demands Climbing: Less than 20% Crawling/Stooping: Less than 20% Hearing: 41% - 70% Heavy Lifting: Less than 20% Choose an item. Manual Dexterity: Over 70% Pushing/Pulling: Less than 20% Speaking: 41% - 70% Standing: Less than 20% Visual: Over 70% Walking: Less than 20% Compensation: Targeted pay range of $45,500-53,000 USD per (hour or year), depending on experience and qualifications. Benefits: The Maschhoffs offers full-time regular employees a comprehensive benefits package including: Your choice between a Preferred Provider Organization (PPO) plan and a High Deductible Health Plan (HDHP) plan. Two options for dental coverage, both of which cover three main types of expenses and cover preventative care at 100%. Group rate vision benefits. Complimentary Basic Life Insurance as well as voluntary employee, spouse, and child life insurance policies. Short Term and Long Term Disability coverage, at no cost to the employee. A traditional pre-tax 401(k) plan as well as a Roth 401(k) plan. The Company matches the first 4% of employee contributions, which is immediately vested. A generous paid time off program, including a life event day and volunteer day each year for full time employees. Participation in a Company Short Term Incentive Plan (STI) where payments are dependent upon several company factors/metrics.

Requirements

• Microsoft Office products (Excel, Outlook, and Great Plains)
• General accounting practices, especially those related to accounts payable
• Clear and concise verbal and written communication
• Operation of a personal computer
• Time management
• Attention to detail, accuracy
• Organization and planning
• Multi-task responsibilities
• Work independently and as a member of a team
• Work in a fast-paced, deadline-oriented environment with changing priorities

Responsibilities

• Receive and verify invoices and requisitions, matching quoted quantities, costs and approvals.
• Sort and distribute mail to appropriate Accounts Payable Associates.
• Code accounts payable expenses and compiling batches for entry
• Prioritize invoices according to cash discount and payment terms.
• Process payments, including checks, electronic transfers and ACH, ensuring proper approval before disbursement.
• Monitor and reconcile transactions and accounts to ensure payments are made timely.
• Reconcile vendor statements, research and correct discrepancies
• Correspond with vendors on inquiries or discrepancies.
• Complete miscellaneous tasks related to accounting procedures as needed.
• Perform administrative duties as needed.

Benefits

• Your choice between a Preferred Provider Organization (PPO) plan and a High Deductible Health Plan (HDHP) plan.
• Two options for dental coverage, both of which cover three main types of expenses and cover preventative care at 100%.
• Group rate vision benefits.
• Complimentary Basic Life Insurance as well as voluntary employee, spouse, and child life insurance policies.
• Short Term and Long Term Disability coverage, at no cost to the employee.
• A traditional pre-tax 401(k) plan as well as a Roth 401(k) plan. The Company matches the first 4% of employee contributions, which is immediately vested.
• A generous paid time off program, including a life event day and volunteer day each year for full time employees.
• Participation in a Company Short Term Incentive Plan (STI) where payments are dependent upon several company factors/metrics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed