Accounts Payable Associate II

First Command Financial Services, Inc.•Fort Worth, TX

About The Position

The Accounts Payable Associate II serves as a mid-level contributor within the Accounts Payable team, working collaboratively alongside the Senior Associate and Associate I to ensure the accuracy, integrity, and efficiency of financial operations. This role requires advanced knowledge of accounts payable processes and systems, sound judgment in applying company policies, and a proactive approach to maintaining fiscal accountability. This position is essential to maintaining the financial integrity and operational excellence of First Command Financial Services (FCFS) with a focus on leadership, initiative and continuous improvement. The Accounts Payable (AP) Associate II plays a critical role in processing and reviewing complex expense reimbursements and vendor invoices through both Concur and non-Concur platforms. This role ensures proper approvals, accurate general ledger coding, and the reasonableness of charges, while facilitating diverse payment methods and supporting financial accuracy and compliance across Home Office operations.

Requirements

High school diploma or equivalent required
3-4 years of accounts payable, bookkeeping, and/or accounting experience
Solid understanding of IRS 1099 requirements
Proficient in accounts payable systems, including Microsoft Dynamics, SAP Concur, and banking portals
Skilled in Microsoft Excel, with working knowledge of AP platforms and accounting systems
Experienced in receiving, verifying, and entering invoices with precision and timeliness
Capable of resolving billing discrepancies and facilitating coordination with vendors or service providers
Applies expertise in expense reimbursement protocols and vendor payment procedures

Nice To Haves

Experience with SAP and Concur systems is often preferred or required

Responsibilities

Leading and executing day-to-day accounts payable transactions
Processing wire transfers and invoice payments
Reviewing and processing employee expense reimbursements in compliance with company policies.
Engages with cross-functional departments to support monthly financial close activities and contributes to internal and external audits, policy updates, record retention efforts, system improvements and workflow enhancements.
Act as a subject matter expert and mentor junior associates, sharing knowledge and guiding best practices.
Review and process Concur and non-Concur expense reimbursements and invoices
Validate approvals, general ledger coding, and reasonableness of charges, review unassigned invoices, rejected emails, Concur Audit errors, employee questions, and any other issues.
Prepare and distribute payments via checks, ACH, cashier’s checks, and client wire investments to designated fund companies
Upload ACH files to Bank of Texas
Prepare expense reimbursement journal entries and EPIP files for payroll
Ensure timely receipt of credits from vendors and reimbursements from employees
Respond to inquiries regarding expenditures and vendor accounts
Research and resolve outstanding checks, including initiation of stop-payments
Review vendor account activity for accuracy and consistency
Prepare documentation for imaging into Laserfiche for non-Concur payments
Load documentation into Laserfiche for non-Concur payments
Ensure organized and audit-ready financial records
Demonstrate ability to manage financial records, reconcile accounts, and maintain accuracy of the organization’s financial documents.
Supports timely and accurate accruals, reconciliations, and journal entries in accordance with audit and reporting standards.
Assist with the verification of 1099 data ensuring accurate vendor classifications and IRS compliance.
Maintain compliance with tax and regulatory requirements.
Assist with updating accounts payable policies and standard operating procedures to align with regulatory requirements and internal controls.
Assist with the monitoring of adherence to financial policies and drives procedural consistency.
Support audit readiness by maintaining complete and organized documentation and responding to audit-related requests.
Play a key role in identifying bottlenecks within invoice approval and payment cycles, expense reimbursement processing, recommending automation and workflow improvements, and enhancing invoice accuracy by flagging errors or discrepancies.
Contribute to strategic projects by assisting with system testing and offering feedback on functionality and exception handling.
Contributes to software testing, implementation efforts, and special projects related to system upgrades, new processes, or organizational initiatives.
Provides insights and research to support decision-making and strategic planning.