ACCOUNTS PAYABLE ASSISTANT

The Whisper Group•London, CA

3d•Onsite

About The Position

Whisper is a leading global production company, specialising in sports, unscripted and branded entertainment. Our diverse team of over 270 team members work in offices across the UK and beyond, producing top level sports such as Formula One, UEFA and The Paralympics, as well as branded content, primetime documentaries and entertainment quiz shows for a raft of broadcasters. In 2023 Whisper won a BAFTA and was nominated for an International EMMY. It's co-owned by Sony Pictures Television and is a seven-times Broadcast Best Places to Work. The Role: We are looking for an experienced Accounts Payable Assistant to join our busy finance team. The Accounts Payable Assistant is responsible for processing supplier invoices, staff expenses, and payments accurately and efficiently. Working closely with the AP Team Leader, Manager, and wider finance team, this role helps ensure the smooth running of the company’s payables function. The successful candidate will be detail-oriented, organised, and proactive, with the ability to manage multiple priorities in a busy and creative production environment.

Requirements

Strong understanding of the Accounts Payable process.
Accuracy and attention to detail in high-volume processing environments.
Working knowledge of Microsoft Excel (VLOOKUPs, reconciliations, and reporting).
Understanding of UK VAT rules and expense compliance.
Previous experience in an Accounts Payable or finance assistant role.
Excellent organisational and time management skills.
Proactive, methodical, and able to meet deadlines under pressure.
Strong communication and interpersonal skills for liaising with suppliers and colleagues.
Team player with a positive, can-do attitude and willingness to learn.
Flexible and adaptable to changing priorities in a fast-paced environment.

Nice To Haves

Experience using ERP or accounting systems — familiarity with Microsoft Dynamics 365 Business Central is an advantage.

Responsibilities

Accurately enter supplier invoices and credit notes into the accounting system, ensuring correct coding and authorisation.
Match purchase orders to invoices and resolve any discrepancies in a timely manner.
Process staff and freelance expense claims, ensuring VAT receipts and approvals are complete.
Prepare supplier payment runs and support the processing of ad hoc payments.
Maintain supplier records, ensuring all information is accurate and up to date.
Perform regular supplier statement reconciliations, investigating and resolving variances.
Assist with bank reconciliations and ensure all payments are correctly reflected in the ledger.
Support the AP Manager and Team Leader during month-end close, including supplier account reviews and applications.
Act as a first point of contact for supplier queries, ensuring prompt and professional resolution.
Build strong relationships with production, procurement, and finance teams to ensure smooth processing of invoices and payments.
Support communication with internal departments to obtain approvals and resolve coding issues.
Ensure all transactions comply with company policies, VAT legislation, and internal controls.
Assist in maintaining process documentation and support continuous improvement initiatives.
Identify opportunities to improve efficiency or automation within the AP process.