Accounts Payable Assistant

University of Tampa•Tampa, FL

About The Position

The University of Tampa is seeking a professional for the role of Accounts Payable Assistant to support the Office of Financial Management. The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. The Accounts Payable Assistant role supports the accounts payable functions. This position reports to the Accounts Payable Supervisor.

Requirements

High School diploma or equivalent required; four-year degree preferred.
Accounts payable experience preferred.
Organizational skills to include attention to detail.
Problem solving ability.
High productivity and dependability.
Excellent written and oral skills, as well as the ability to establish priorities and manage time wisely.
Strong interpersonal skills, flexibility, and customer service orientation.
Previous Workday (or other ERP) experience preferred.
Proficiency with MS Office, Word and Excel required.
Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
Willingness to embrace new technologies and innovative organizational practices.

Responsibilities

Expedient follow up on invoices pending approval.
Perform accurate data entry functions processing AP invoices and expense reports in Workday.
Ensure policies and procedures are applied to payment process.
Receives and verifies expense reports with proper coding and sufficient documentation; reconciles expense and other financial reports.
Receives and verifies invoices to purchase orders and approves for payment processing.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Maintains W-9’s and W-8BEN-E, verifying that they are up to date and in proper files.
Serve as the university liaison and respond to inquiries for invoices, expense reports and Accounts payable policies.
Continuously analyze data and transactions to determine whether processes can be improved to ensure greater compliance or efficiency of transactions.
Create settlement runs for accounts payable items (supplier payments, expense reports, cash advances, and ad hoc payments).
Answer questions regarding associated procedures in Workday.
Ensure positive, responsible, and courteous services are provided to all internal and external customers including faculty, staff, students, and vendors.
Research payments and assist vendors to resolve differences regarding invoices.
Process checks for mailing.
Assist other team members as needed.
Other duties as assigned.
Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.