Accounts Payable Assistant (Entry Level)

Invicta Software

17h

About The Position

Invicta Software is seeking a detail-oriented and motivated Accounts Payable Assistant to join our finance team. This entry-level position offers an excellent opportunity to develop your skills in accounts payable processes while contributing to the smooth financial operations of a dynamic software company. As an Accounts Payable Assistant, you will play a vital role in managing vendor invoices, ensuring timely payments, and supporting the overall financial accuracy of our accounts. If you are organized, eager to learn, and ready to grow your career in finance, this role is a perfect fit.

Requirements

High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field is a plus.
Basic understanding of accounting principles and accounts payable processes.
Proficiency in Microsoft Office Suite, especially Excel.
Strong attention to detail and organizational skills.
Ability to work independently and as part of a collaborative team.
Effective communication skills, both written and verbal.
Willingness to learn and adapt in a fast-paced environment.

Nice To Haves

Familiarity with accounting or ERP software is an advantage but not required.

Responsibilities

Receive, review, and process vendor invoices for payment in accordance with company policies.
Verify invoice details, including purchase orders and contract terms.
Prepare and process electronic payments and checks.
Reconcile accounts payable transactions and resolve discrepancies.
Maintain accurate and up-to-date vendor files and records.
Assist with month-end closing and reporting activities.
Respond promptly to vendor inquiries regarding payments and account status.
Collaborate with other departments to ensure timely invoice approvals.
Support the finance team with ad hoc administrative and accounting tasks as needed.