Accounts Payable Assistant

IP House • Erie, PA

12d

About The Position

The Accounts Payable Assistant provides a critical link between our Finance and US Operations teams, ensuring accurate and timely client billing, managing billing workflows, and supporting Accounts Payable with vendor and expense-related queries.

Requirements

• Strong analytical, organizational, and problem-solving skills
• Strong data entry skills with excellent attention to detail
• Ability to manage multiple tasks simultaneously while maintaining professionalism
• Effective communication and collaboration abilities
• Experience working with Microsoft Office Suite software, including Outlook and Excel
• Experience in billing, accounts payable, or financial coordination (professional services preferred)

Nice To Haves

• Proficiency in financial systems; SQL and NetSuite knowledge a plus

Responsibilities

• Collect, validate, and submit billing information from internal teams to support client invoicing
• Monitor billing cycles and ensure invoices are issued in accordance with client agreements and timelines
• Identify and resolve billing discrepancies with internal teams and clients
• Monitor client budgets and ensure alignment with project scopes
• Track operational expenses and reconcile accounts to support financial reporting
• Respond to Accounts Payable inquiries related to billing, subcontractor and vendor payments
• Coordinate with vendors and AP teams to resolve payment issues
• Handle confidential financial and client data according to data protection regulations
• Support teams by gathering and preparing documentation for internal and external audits

Benefits

• We offer a flexible work environment and a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees