Accounts Payable Assistant

Otterbein SeniorLife•Lebanon, OH

1d•Hybrid

About The Position

The Accounts Payable Assistant is responsible for supporting the day-to-day accounts payable operations for a senior living organization. This role ensures timely and accurate processing of invoices, payments, and vendor records while maintaining compliance with company policies and accounting procedures. The position works within the Workday financial system and assists with payment processing, vendor management, and year-end reporting including 1099 preparation.

Requirements

1-3 years of Accounts Payable or accounting experience required.
Experience using Workday Financials or similar ERP/accounting systems preferred.
Strong attention to detail and high level of accuracy.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Strong organizational and problem-solving skills.
Proficient in Microsoft Excel and Microsoft Office Suite.
Strong communication and interpersonal skills.
Exceptional attention to detail
Strong analytical and problem-solving skills
Familiarity with invoice workflow and approval processes in ERP systems
Excellent communication and collaboration skills
High level of confidentiality and data security awareness
Ability to multitask in a deadline-driven environment

Nice To Haves

Experience using Workday Financials or similar ERP/accounting systems preferred.

Responsibilities

Process and enter vendor invoices into Workday accurately and in a timely manner.
Review invoices and supporting documentation to ensure accuracy, proper approvals, and correct coding.
Investigate and resolve invoice discrepancies or vendor inquiries.
Prepare and assist with weekly check runs and electronic payment processing.
Print, prepare, and mail vendor checks.
Maintain organized records of invoices, payments, and vendor documentation.
Assist with the preparation and processing of annual 1099 forms.
Monitor invoice aging and help ensure timely payments to vendors.
Communicate with vendors and internal departments regarding payment status or invoice issues.
Support month-end closing activities related to accounts payable.
Ensure compliance with internal controls and company financial policies.
Provide administrative support to the accounting team as needed.
Perform other duties and special projects as assigned.

Benefits

Medical Insurance with free virtual doctor visits
Vision & Dental Insurance
Pet Insurance
Life Insurance
Employee Assistance Program (EAP) for personal and professional support
401(k) Retirement Savings Plan with company match
Paid Time Off (PTO) that accrues immediately from day one
Paid Holidays for a healthy work-life balance
Access to DailyPay, enabling you to access up to 100% of your earned wages on a daily basis
Tuition Reimbursement up to $5,250 per year for ANY field of study
Tuition Discounts through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College
Employee-Sponsored Crisis Fund available for those facing unforeseen challenges
Legal & Identity Theft Protection
University Partnerships with University of Cincinnati, University of Toledo, and Hondros College for exclusive tuition discounts
Multiple Partner Discounts available for various products and services through Access Perks
Access to 1,000s of hours of personal and professional development material through RightNow Media @ Work