Accounts Payable (AP) Specialist - Baxter Shared Services

Baxter Shared Services•Omaha, NE

About The Position

Do you want to help transform the auto industry? Come let Baxter Shared Services show you just how Remarkable you can be! At Baxter Shared Services, our mission is to create a powerhouse of high-impact teams and leaders, deliver an exceptional and unforgettable experience for every guest every time, elevate and grow our manufacturer brands in our markets, and operate with discipline and focus to achieve operational and financial success. We are challenging the norm when it comes to both the car buying process and the employee experience, and as a Baxter Shared Services teammate, you will play a direct role in that mission. We value individuals who: Stay curious by seeking different perspectives, learning constantly, and adapting quickly Make it matter by maximizing impact and focusing on what matters most Win together by operating with a team first perspective Be caring by genuinely caring for and supporting others Act with courage by choosing courage over comfort in their decisions and actions, even when it is hard to do. At Baxter Shared Services we encourage and support career development, job opportunities across multiple professions, an inclusive culture where everyone is a leader (from entry level up to general management), and an almost obsessive focus on the employee and guest experience. Combine that with market-leading benefits and opportunities across multiple states, and we think you’ll agree that YOU BELONG AT BAXTER SHARED SERVICES! Your Purpose as a Accounts Payable Specialist: The Accounts Payable Specialist is responsible for supporting all aspects of the accounts payable function, ensuring transactions are processed accurately and in accordance with established procedures. This role helps maintain financial integrity by adhering to internal controls and company policies while supporting day-to-day accounting operations.

Requirements

Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle
Experience in accounting, billing, or related role is preferred
Ability to prioritize and handle multiple tasks
Strong customer service and interpersonal skills
Strong attention to detail

Responsibilities

Scan and upload invoices into the AP system; enter and post open-item invoices accurately
Monitor the AP ticketing system and respond to vendor inquiries regarding payment status in a timely manner
Maintain the monthly Accounts Payable expense checklist and review vendor statements for past due items
Contact vendors to obtain invoice copies and follow up on outstanding or past due invoices
Process payments and prepare manual checks as needed
Research, investigate, and resolve discrepancies or outstanding accounts payable items
Support year-end 1099 reconciliation, preparation, and submission
Develop a thorough working knowledge of dealership systems and processes
Assist with correspondence, mail processing, and special projects as needed
Maintain a professional appearance and adhere to company policies and procedures outlined in the Associate Handbook
Perform additional duties as assigned by management

Benefits

Competitive Pay: Commensurate with experience
Flexible Work Schedule: Monday - Friday
Comprehensive Benefits Offering: Market-leading medical plans including PPO, HSA, and FSA options; Multiple Dental (includes orthodontics) and Vision plans; Varying Vacation and Sick Leave available Day 1; 4 Week-Paid Parental Leave available Day 1; 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18; Short- and Long-Term Disability options; Accident and Critical Illness Plans; Basic Life, Pet, Legal, & Identity Insurance
Training and Development Opportunities for All Employees
Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more
Educational Reimbursement: General and specialized technical automotive degrees
Employee Assistance Programs
Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day

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