Accounts Payable and Receivable Coordinator

L.e.a.p. Inc. • New Haven, CT

50d • $50,000 - $52,000 • Onsite

About The Position

The Accounts Payable and Receivable Coordinator supports LEAP's finance operations by managing day-to-day accounts payable and receivable transactions. This position ensures accurate and timely processing of invoices, payments, and donations while maintaining organized financial records. The ideal candidate is detail-oriented, organized, and eager to contribute to a mission-driven organization. This is a full-time, exempt (salaried), onsite position with opportunities for professional growth and development within the finance department.

Requirements

• Bachelor's degree in accounting, business, finance, or related field (or equivalent combination of education and experience)
• 1-2 years of experience in accounts payable/receivable or general accounting (internships or part-time roles acceptable)
• Basic understanding of accounting principles and financial processes
• Demonstrated tact and discretion in handling confidential financial information
• Proficient in Microsoft Office Suite, particularly Excel
• Ability to organize and maintain digital records and filing systems
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills with ability to meet deadlines
• Excellent problem-solving and analytical capabilities
• Effective written and verbal communication skills
• Professional demeanor with positive, collaborative approach
• Ability to work successfully both independently and as part of a team
• Commitment to maintaining strict confidentiality standards

Nice To Haves

• Experience with nonprofit accounting
• Understanding of nonprofit financial operations
• Experience with QuickBooks, RAMP, and DocuSign (or ability to learn quickly)

Responsibilities

• Process and code vendor invoices accurately and timely
• Analyze invoices and receipts to ensure proper documentation
• Prepare and process weekly check runs
• Reconcile vendor statements and respond to inquiries
• Maintain organized AP files and documentation
• Assist with annual 1099 form preparation
• Support month-end AP closing process
• Generate and distribute customer invoices
• Record and apply incoming payments and donations to appropriate accounts
• Monitor accounts for overdue payments and conduct follow-up
• Assist with monthly aging report reviews
• Support month-end AR closing process
• Record bi-weekly payroll transactions in QuickBooks
• Assist with account reconciliation
• Support internal and external audit requests
• Maintain accurate and organized financial records
• Collaborate with other departments to resolve discrepancies

Benefits

• Excellent benefits, including health, dental, vision, and life insurance, along with retirement plan with employer contribution.
• Generous PTO, holiday leave, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 51-100 employees