Accounts Payable and Purchasing Manager

Watertown Public Schools•Watertown, MA

1d•$75,000 - $85,000

About The Position

The Accounts Payable and Purchasing Manager is a confidential staff member in the central office of the school department. The Accounts Payable and Purchasing Manager supports the mission of WPS by providing excellent customer service to school-based and other district staff. This position must be able to deal tactfully and effectively with school district personnel and vendors. Under the direction of the Director of Finance and Operations, the AP and Purchasing manager is responsible for processing vendor payments in addition to assisting WPS staff with the purchase of goods, services, and equipment. The accounts payable and purchasing manager should be a self-starter who thrives in a high-volume work environment and is skilled at managing competing priorities.

Requirements

Requires a general understanding of accounting practices and principals
2 years of applicable experience
The successful candidate will exhibit excellent attention to detail, possess exceptional customer service and communication skills (both verbal and written), and have the ability to work independently to prioritize tasks to meet department deadlines

Nice To Haves

Bachelor’s Degree preferred
Strong Microsoft Office Skills and proficiency with Google Suite applications and Munis accounting software preferred

Responsibilities

Work collaboratively with schools, departments and the City of Watertown to ensure the timely payment of invoices
Research and resolve payment-related issues
Schedule invoices and reimbursement requests for payment
Verify the status of vendor accounts by reconciling monthly statements and related transactions
Monitor the Accounts Payable email account for questions and requests requiring follow-up
Maintain historical records by scanning and/or archiving documents in accordance with Accounts Payable’s electronic record-keeping protocol
Review Requisitions and Request for Consulting or Professional Services Contracts for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services
Process Purchasing forms such as requisitions, purchase orders and change order forms; verify the appropriateness of budget codes
Maintain purchasing information, files and records (purchase orders, vendor files, etc.) and ensure the availability of documentation
Communicate effectively with school district personnel to promote an understanding of district-wide payment-related policies and procedures
Participate in professional development opportunities, as appropriate
Perform other duties as assigned