Accounts Payable and Procurement Manager

Country Meadows•Hershey, PA

6h•$75,000 - $85,000

About The Position

Strong accounts payable oversight is essential to maintaining financial accuracy, cash flow discipline, and trusted vendor relationships. We are seeking an Accounts Payable and Procurement Manager for our family-owned and operated senior living organization who brings attention to detail, sound judgment, and accountability. This role leads company-wide accounts payable operations and supports the procure-to-pay process, ensuring invoices are reviewed, approved, and paid accurately and on time, financial controls are followed, and vendor purchasing activity aligns with established processes in support of our operations and mission of serving older adults. Annual salary starts at $75,000-$85,000, based on applicable experience.

Requirements

High school diploma required; accounting or business degree preferred
3–5 years of accounts payable experience, including preparation of year-end 1099s and use of procure-to-pay systems
Working knowledge of invoice processing, approvals, coding, internal controls, and AP automation tools
1–3 years of experience with sales and use tax preparation and vendor or procurement management
Experience supporting purchasing processes and working with vendors in a multi-department environment

Nice To Haves

Supervisory or lead experience a plus
Strong communication skills to effectively support vendors and internal stakeholders

Responsibilities

Ensure appropriate processes and cross-checks are in place to support timely and accurate vendor payments
Oversee invoice processing across operating entities, home office, capital projects, and procurement platforms
Manage the Corporate Credit Card Program, including monitoring assignments, reviewing statements, and resolving discrepancies or potential fraud
Verify proper approvals, coding, and accurate sales and use tax application on invoices
Identify and implement ongoing process improvements
Serve as the primary point of contact for vendor payment and invoice issues and resolve matters efficiently
Ensure vendors are properly onboarded with required documentation and verifications
Support vendors, campus coworkers, executive leadership, and home office staff with accounts payable questions
Coach team members on effective communication with internal and external stakeholders
Prepare and manage sales and use tax filings, payments, and year-end 1099 reporting
Support periodic audits and provide required documentation
Establish and maintain internal controls, separation of duties, and fraud prevention practices
Administer AP automation and procurement platforms, including user access, approval workflows, and accounting integration
Coordinate with organizational leaders to support a smooth and compliant procure-to-pay process
Collaborate with purchasing stakeholders to evaluate procurement platforms and vendors
Manage vendor relationships and resolve billing or platform issues
Analyze purchasing trends, contract utilization, order guide adherence, and rebates to drive savings
Track vendor rebates and ensure accurate and timely receipt
Deliver procure-to-pay training for new managers and develop training materials for process updates
Supervise accounts payable staff and manage daily workflow and priorities
Provide training and guidance on accounts payable and procure-to-pay processes
Partner with Finance, Operations, and department leaders to support payment accuracy, purchasing compliance, and process improvement
Document workflows, procedures, and internal controls and support special projects as assigned

Benefits

Above standard industry pay and comprehensive benefits including Highmark Blue Shield and employer-matching 401(k)
Length of service bonus
Generous paid time off, including holidays, your birthday, a Personal Day of Meaning, and the opportunity to roll over unused time
Supplemental life insurance, company-paid short-term disability, and optional long- and short-term disability plans
Family-owned, private company based in Hershey, PA
Direct access to your supervisory team
Incentivized career paths and tuition reimbursement
On-the-job training and continuing education
Employee Assistance Program for you and your family
Co-worker Foundation (grants for times of need)
Helping Hand interest-free loans