Accounts Payable Analyst

University of Arkansas System•Little Rock, AR

About The Position

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected]. The Accounts Payable Analyst works within the UAMS Controller’s Office Accounts Payable group, reporting directly to the Accounts Payable Supervisor, and is responsible for analyzing and processing vendor invoices as a member of the centralized account's payable function serving the consolidated UAMS entity. The Analyst is responsible for accurately preparing and entering accounting documents into the accounting system and retaining appropriate supporting documentation. The Analyst is responsible for researching exceptions and resolving them by collaborating with Accounts Payable Supervisor, requisitioning departments, Procurement staff and vendors. The Analyst provides assistance to employees and vendors regarding UAMS disbursements. The Analyst must maintain current proficiency in prudent business practices and processes.

Requirements

High School diploma or equivalent plus (3) three years of experience in a business environment, utilizing skills in accounting, customer service, problem solving, and communication via phone, email, or in person
Ability to interact positively with a wide variety of personalities; above average communication skills, specifically persuasion and negotiation; knowledge of generally accepted business practices and seasoned business acumen.

Nice To Haves

Bachelor's degree or equivalent experience
Training in a business office environment with a focus on accounting, auditing, cost control and documentation of decisions and activity; 5 years of experience in regularly working with the public in accounts payable, consulting, auditing; knowledge of basic accounting and business practices; knowledge of large-scale accounting software systems as a user, with a working knowledge of Workday preferred.

Responsibilities

Analyzes vendor invoices and other requests for payment for goods and services ordered by all UAMS departments.
Facilitates accurate and timely entry of invoices into the ERP accounting system, matching with evidence of receipt and related purchase order and approval for payment.
Research exceptions and problem areas, working with Procurement staff, departmental contacts and vendors to find resolution.
Conducts periodic reviews of invoice payment program effectiveness, identifies problem areas and recommends changes to the Accounts Payable Supervisor and the Director of Accounts Payable.
Monitors and consults regarding purchase and disbursement process
Provides assistance, training and recommendations to UAMS employees and vendor representatives in the areas of policy and procedure compliance, program objectives, available payment options and departmental usage.
Reviews and reconciles vendor statements for the accurate and timely payment of UAMS invoices.
Compiles and retains documentation supporting UAMS disbursements to vendors, providing such documentation upon request.
Performs other duties as assigned.