Accounts Payable Analyst (Administrative Analyst/Specialist Exempt II)

California State University, Fullerton•Fullerton, CA

About The Position

California State University, Fullerton (CSUF) is a leading public university known for its strong academic programs and commitment to student success. As one of the largest campuses in the CSU system, CSUF fosters innovation, collaboration, and professional growth. The university values teaching, research, and service, creating an environment where students, staff, and faculty can thrive. Joining CSUF means becoming part of a dynamic team dedicated to making a meaningful impact. We continuously seek individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. The Accounts Payable department within the Division of Administration and Finance provides support to the campus community and suppliers. We provide invoice payments and reimbursements while ensuring compliance with CSUF and CSU policies and guidelines, as well as State and Federal laws and regulations. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the university’s mission and support student success. We seek an exceptional individual to join our team as the Accounts Payable Analyst (Administrative Analyst/Specialist Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under the general supervision of the Director, Accounts Payable and Travel, the Accounts Payable Analyst is responsible for the functional and user support of various programs used by the department and campus including Concur, Common Financial System (CFS), and P2P. Primary responsibilities include: working closely with internal customers to ensure the integrity of the data stored in the Accounts Payable (AP) applications (CFS and P2P) and Concur, participate in testing of the programs, assist with reporting requests, support users with production environment, upgrades, and enhancements of systems. Involved in projects including but not limited to developing online resources, documentation and communication, conducting training, and the support and maintenance of content updates consistent with user’s needs. This position will interface with the general user base, ensure the campus policies are maintained, and address user questions related to software and department processes as well as tool functionality. The Accounts Payable Analyst will serve as a subject matter expert and functional support to the Shared Services Team in an effort to help with inquiries and follow-ups by troubleshooting errors both within the department and outside. Assist with AP applications and Concur upgrades as appropriate and with testing, as required, to ensure data integrity and operational effectiveness of the system. The Accounts Payable Analyst will represent the AP/Travel Team in campus events and provide excellent customer service to support the needs of the campus community. As a member of the Accounts Payable Team, the Analyst will support efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring equity and inclusion are incorporated in department operations, programs, and services. Other duties as assigned.

Requirements

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skilled in research, development, and evaluation of policies and programs.
Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with broad administrative impact and implications.
Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus.
Ability to train others on new skills and procedures and provide lead work direction.
Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook.
Ability to communicate clearly and effectively both orally and in writing.
Ability to establish and maintain effective and cooperative working relationships with others.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.

Nice To Haves

Working experience in higher education or public agencies.
Experience with Concur, specifically the administration of the software.
Experience in CFS is a plus.
Bachelor’s degree or equivalent in Accounting, Finance, or related field.
Several years of experience in Accounting, Finance, or Information Technology.
Full life cycle Concur implementation experience and/or several years of Concur maintenance experience.
Experience with CFS and other related software.
Excellent written, verbal, interpersonal, and communication skills.
Ability to translate needs and analyze data.
Ability to provide excellent customer services to end-users in an inclusive and equitable environment.
Self-motivated and ability to work independently and as part of a team.

Responsibilities

Responsible for the functional and user support of various programs used by the department and campus including Concur, Common Financial System (CFS), and P2P.
Working closely with internal customers to ensure the integrity of the data stored in the Accounts Payable (AP) applications (CFS and P2P) and Concur
Participate in testing of the programs
Assist with reporting requests
Support users with production environment, upgrades, and enhancements of systems.
Involved in projects including but not limited to developing online resources, documentation and communication, conducting training, and the support and maintenance of content updates consistent with user’s needs.
Interface with the general user base, ensure the campus policies are maintained, and address user questions related to software and department processes as well as tool functionality.
Serve as a subject matter expert and functional support to the Shared Services Team in an effort to help with inquiries and follow-ups by troubleshooting errors both within the department and outside.
Assist with AP applications and Concur upgrades as appropriate and with testing, as required, to ensure data integrity and operational effectiveness of the system.
Represent the AP/Travel Team in campus events and provide excellent customer service to support the needs of the campus community.
Support efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring equity and inclusion are incorporated in department operations, programs, and services.
Other duties as assigned.