Accounts Payable Analyst
About The Position
We’re looking for a detail-oriented and proactive Accounts Payable Analyst to join our Accounting team. In this role, you’ll be the main point of contact for all venue and event-related payments, taking ownership of the process from invoice receipt through approval and payment. You’ll handle a high volume of detailed, time-sensitive invoices, so being organized, adaptable, and calm under pressure is key. You’ll also maintain vendor relationships, ensure payments are accurate and on time, and support the month-end close. We’re looking for someone who not only gets the job done efficiently but also stays curious and brings fresh ideas to improve how we work.
Requirements
- 3 to 5+ years of accounts payable experience
- Experience processing high volumes of invoices and vendor payments
- Strong interpersonal skills and comfort working across departments and with external vendors
- A track record of continuously seeking opportunities to streamline processes and improve efficiency
- Excellent written and verbal communication skills
- A self-starter mindset with the ability to take ownership and find solutions independently
- Strong attention to detail and organizational skills
- Intermediate Excel skills including pivot tables and VLOOKUPs/XLOOKUPs
- Experience with ERP systems such as NetSuite, Ramp, or Bill.com preferred
Nice To Haves
- You bring ideas and are not afraid to suggest a new way of doing things
- You stay calm under pressure and thrive in fast-paced environments
- You ask why, not just what or how, and push for smarter ways to work
- You are a team player but comfortable working independently with minimal supervision
Responsibilities
- Partner with the Event Planning and FP&A teams to ensure all contracted payments are properly entered, scheduled, and processed on time
- Accurately code and enter complex, multi-line invoices into the accounting system
- Route invoices for approval, ensuring compliance with contractual deadlines
- Process venue payments and refunds
- Respond quickly to urgent or last-minute requests, demonstrating flexibility and strong prioritization skills without compromising accuracy
- Serve as the point of contact for event and venue-related inquiries and payment issues
- Support vendor onboarding and maintain accurate records
- Ensure all required vendor documentation is collected, verified, and maintained, including W-9s, tax forms, and banking details for compliance and accuracy
- Build strong working relationships with key internal business partners
- Review and process employee expense reports in compliance with company policy
- Confirm supporting documentation and accuracy of coding
- Respond to employee questions regarding reimbursement and policy adherence
- Collaborate with FP&A to ensure accurate event-related accruals
- Assist the GL team by providing support for accrual and other closing activities during month-end
- Provide audit support and documentation when needed
- Assist with year-end 1099 and 1042-S preparation, ensuring vendor data is accurate and complete
- Maintain organized, audit-ready records of all accounts payable transactions
- Ensure accounts payable processes are compliant with internal policies and controls
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
