Accounts Payable & Administrative Support Specialist

EMCom•Auburn, NY

18d

About The Position

Overview The Accounts Payable Specialist is responsible for managing the company’s outgoing payments and ensuring that all invoices, expense reports, and vendor transactions are processed accurately and on time. This role supports the finance team by maintaining strong vendor relationships, ensuring proper financial recordkeeping, and contributing to efficient month-end closing processes. In addition Administrative Support is needed to direct incoming calls, greet visitors and assist with any support tasks required.

Requirements

Associate’s or bachelor’s degree in Accounting, Finance, or related field (preferred).
1–3 years of accounts payable experience.
Proficiency with accounting software (EVO).
Strong understanding of basic accounting principles (GAAP).
Excellent attention to detail and high level of accuracy.
Strong organizational and time-management skills.
Effective communication and problem-solving abilities.
Proficiency in Excel

Nice To Haves

VLOOKUP and pivot table knowledge is a plus.

Responsibilities

Receive, review, and verify invoices for accuracy, proper coding, and authorization.
Enter invoices into the accounting system and ensure timely processing.
Match purchase orders, packing slips, and invoices (three-way match).
Prepare and schedule weekly check runs.
Maintain vendor files and ensure all information is accurate and up-to-date.
Respond to vendor inquiries and resolve discrepancies or payment issues.
Reconcile vendor statements and follow up on outstanding items.
Assist with month-end closing activities, including accruals and account reconciliations.
Monitor AP aging reports and ensure invoices are paid according to terms.
Support audits by providing documentation and payment histories.
Ensure adherence to internal controls, company policies, and accounting standards.
Assist in improving AP workflow processes to increase efficiency.
Maintain confidentiality of financial information.
Direct incoming calls
Greet visitors
Assist with any support tasks required.