Accounts Payable & Accounts Receivable Specialist

Proof • New Orleans, LA

16h • Hybrid

About The Position

The AR/AP/Billing Specialist is responsible for supporting the daily financial operations of the organization, including accounts receivable, accounts payable, and billing functions. This role ensures accurate invoicing, timely collections, vendor payments, account reconciliations, and compliance with company policies. The ideal candidate is detail-oriented, organized, and capable of managing multiple accounting processes efficiently.

Requirements

• Associate’s degree in Accounting, Finance, or related field preferred
• 3+ years of AR, AP, or billing experience
• Proficiency in Microsoft Excel
• Strong attention to detail and accuracy
• Good communication and problem-solving skills
• Ability to prioritize and meet deadlines

Responsibilities

• Accounts Receivable (AR)
• Post customer payments (ACH, wire, check, credit card)
• Reconcile customer accounts and resolve discrepancies
• Monitor aging reports and assist with collections
• Prepare AR reports and support month-end close
• Accounts Payable (AP)
• Review and process vendor invoices for accuracy and proper approval
• Match purchase orders, invoices, and receiving documentation
• Prepare and process weekly check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor records and W-9 documentation
• Billing
• Prepare client billing according to contracts or service agreements
• Verify pricing, rates, and billing terms
• Manage recurring billing cycles
• Assist with billing adjustments and credit memos
• Respond to customer billing inquiries professionally and promptly
• General Accounting Support
• Assist with month-end and year-end closing activities as needed
• Maintain organized financial records
• Support audits and provide requested documentation
• Ensure compliance with internal controls and accounting policies

Benefits

• Medical, dental, vision, and 401k are available
• Flexible time off (paid planned and sick time, and paid holidays)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree