Accounts Payable & Accounts Receivable Coordinator

VESTA CORPORATION•Weatogue, CT

34d•Onsite

About The Position

Be a part of the best team in Property Management! Founded in 1981, Vesta Corporation has grown to one of the top affordable housing property management companies in the country. As a result of our continuing growth, we are excited to introduce a new and exciting opportunity. We are currently seeking an Accounts Payable & Accounts Receivable Coordinator to join our team at our corporate office in Weatogue, CT. The Accounts Payable & Accounts Receivable Coordinator is responsible for processing invoices, payments, and management of expense accounts and budget reports.

Requirements

High school diploma required; Business or Accounting degree preferred.
Advanced knowledge of Microsoft Office products; specifically Excel Workbook with multiple linked spreadsheets and the Internet.
Knowledge and/or experience in general ledger accounting preferred.
Ability to work on multiple projects simultaneously.
High degree of attention to detail
Highly motivated and able to work independently and within a team.
Superior internal and external interpersonal and communication skills
Ability to handle emergency situations and pressure due to complexity and time-sensitivity.
Excellent organizational and proofreading skills
Analytical skills
Ability to work in a flexible and production-oriented environment.
Successful completion of a background check and drug screening required.
Valid Driver's License and clean driving record required.

Nice To Haves

Certified Accounts Payable Professional (CAPP) certification preferred.

Responsibilities

Responsible for the processing of accounts payable and cash disbursements for Vesta and Vesta entities.
Resolving vendor issues as needed.
Ensuring timeliness, accuracy and compliance to applicable state sales tax regulations.
Ensuring consistent coding within the established chart of accounts.
Responsible for mailing out approved disbursements and other correspondence related to accounting.
Responsible for maintaining professional vendor contact/relationships, to include communication of correct billing address, obtaining invoices and billing statements, resolving payment related issues and communicating non-payment related issues to the Contracts Manager.
Reconcile vendor statements, including resolution of issues.
Import all property invoices into electronic payables system, code with correct vendor, G/L account, expense type, etc.
Monitor and resolve questions and issues for open payable transactions in workflow.
Oversee timely approval of POs, including communicating approval lags greater than 48-hours, accurate receipt of goods, correct vendor and G/L coding, 3-way match of PO, receipt and invoice, and change order submission when necessary.
Review, verify and post approved invoices. Depending on role, these invoices may be generated by a third party. When applicable, act as liaison with third party servicer, operations team and accounting team with analysis, reporting, invoice copies and issue resolution.
Responsible for processing and issuing annual IRS form 1099 to vendors for assigned entities.
Research and resolve any resulting IRS notices.
Maintain files in accordance with Vesta and/or State record retention policy (whichever is greater).
Other tasks include filing, copying/scanning, mailing and assisting with special projects. May be responsible for administration of vendor account access.
Support Contracts Manager and accounting team as needed.
Administer an automated T&E tool (such as Concur or equivalent) with built in approval structure that can be assessed by all employees and eliminate paper T&E reporting.
Be a subject matter expert to roll out tool use and work with support staff to resolve questions/issues.