Accounts Payable/Accounts Receivable

RPM Staffing Professionals•Van Alstyne, TX

About The Position

Temp RPM Staffing is seeking an Accounts Payable / Accounts Receivable Clerk in Van Alstyne Texas! The qualified candidate will be responsible for managing the company’s billing, payments, and financial recordkeeping. This role ensures accurate processing of invoices, timely payments to vendors, and proper collection of outstanding customer balances while maintaining organized and compliant financial records. Key Responsibilities Collaborate closely with both the AP and AR Specialists on processes and procedures Monitor and manage multiple high-volume email inboxes Enter invoices into the Adobe approval workflow Generate customer invoices and email them to customers Post vendor payments with correct amounts and dates for multiple entities Post incoming customer deposits and payments to appropriate accounts Set up new vendors, including obtaining W-9 forms, banking information, and contracts Monitor and update the vendor aging report (review with supervisor as needed) Execute weekly payment runs, prepare and mail checks, and create vendor payment packets Post weekly payment runs in the operating system and maintain vendor files Enter approved invoices into the accounting system using correct general ledger codes File approved invoices in vendor folders Assist with reconciliation of vendor statements Monitor credit approvals and release orders once customer payment is received Perform price adjustments as requested Complete vendor credit applications, tax-exempt certificates, and resale certificates Investigate and resolve billing discrepancies Maintain up-to-date documentation of AR processes and procedures Track and follow up on overdue accounts by contacting customers regarding payment status Collaborate with Customer Service when needed to resolve account issues Support all food safety and quality systems requirements by meeting regulatory, customer, certifying body, GFSI, and company standards Able to follow demanding month-end close processes Perform other duties as assigned

Requirements

Must be dependable, highly organized, and extremely trustworthy
Proficient in Microsoft Excel and other Microsoft Office applications
Ability to quickly learn accounting software systems (experience with Microsoft Dynamics GP is a plus)
Strong attention to detail, organizational skills, and effective time management
Excellent communication and problem-solving abilities
Must successfully pass all pre-employment screenings (including drug, background, and criminal checks)
High school diploma or equivalent required
1+ years of hands-on Accounts Payable and Receivable experience required

Nice To Haves

Associate’s or Bachelor’s degree in Business or Accounting preferred
experience with Microsoft Dynamics GP is a plus

Responsibilities

Collaborate closely with both the AP and AR Specialists on processes and procedures
Monitor and manage multiple high-volume email inboxes
Enter invoices into the Adobe approval workflow
Generate customer invoices and email them to customers
Post vendor payments with correct amounts and dates for multiple entities
Post incoming customer deposits and payments to appropriate accounts
Set up new vendors, including obtaining W-9 forms, banking information, and contracts
Monitor and update the vendor aging report (review with supervisor as needed)
Execute weekly payment runs, prepare and mail checks, and create vendor payment packets
Post weekly payment runs in the operating system and maintain vendor files
Enter approved invoices into the accounting system using correct general ledger codes
File approved invoices in vendor folders
Assist with reconciliation of vendor statements
Monitor credit approvals and release orders once customer payment is received
Perform price adjustments as requested
Complete vendor credit applications, tax-exempt certificates, and resale certificates
Investigate and resolve billing discrepancies
Maintain up-to-date documentation of AR processes and procedures
Track and follow up on overdue accounts by contacting customers regarding payment status
Collaborate with Customer Service when needed to resolve account issues
Support all food safety and quality systems requirements by meeting regulatory, customer, certifying body, GFSI, and company standards
Able to follow demanding month-end close processes
Perform other duties as assigned