Accounts Payable & Accounting Specialist
About The Position
In this role, you’ll support our accounting team by accurately entering and processing invoices, communicating with vendors, and assisting with monthly accounting and general ledger activities. You’ll be a key partner in keeping payables organized, job costs accurate, and records up to date in a fast-paced environment. You’ll thrive in this role if you’re detail-oriented, enjoy working with numbers and systems, and can balance daily transaction volume with responsive vendor communication. You’re organized, reliable, and comfortable collaborating across teams to keep accounting processes running smoothly.
Requirements
- High attention to detail with strong data entry accuracy and follow-through.
- Comfortable communicating with vendors and internal teams in a professional, service-oriented way.
- 1+ years of accounts payable, bookkeeping, or related accounting support experience preferred.
- Proficiency with Microsoft Excel and ability to learn accounting/job cost systems quickly.
- Strong organizational and time-management skills with the ability to prioritize daily deadlines and month-end tasks.
Responsibilities
- Enter high-volume vendor invoices daily with accuracy and documentation.
- Work with teams to enhance accuracy and detail with invoice entry
- Facilitate bill payment and automation while maintaining internal controls
- Serve as a point of contact for vendor questions regarding invoice status, statement reconciliation, and payment timing.
- Coordinate sending and receiving lien waivers with vendors and passed along to banks and/or customers.
- Assist with month-end close tasks including entering bank activity, rebate tracking and account reconciliation.
- Assist with maintaining vendor files and documentation needed for year-end activities (e.g., W-9 collection and 1099 support), as applicable.
- Maintain organized digital filing for invoices, approvals, and vendor documentation to support audits and internal requests.
- Provide general administrative support as needed, including filling in at front desk, answering phones, and scanning documents.
Benefits
- Health Benefits. We offer medical, dental, vision, life and long-term disability coverage.
- Prepare for the Future. We offer a generous 401(k) with a company contribution (even if you don’t contribute).
- Community Love. Our community makes it possible for us to be in business. We’ve created a Give-Back Program and you get a say in how we give back!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
