Accounting Specialist (Accounts Payable + Reconciliations)
About The Position
Key Responsibilities Accounts Payable Processing · Review, verify, and process vendor invoices, ensuring accuracy of quantities, pricing, and approvals. · Convert receiving records into vendor bills in NetSuite. · Process vendor payments including checks, wires, and electronic transfers. · Process employee expense reimbursements and vendor prepayments. · Maintain accurate vendor records and assist with vendor setup and W-9 collection. · Communicate with vendors to resolve invoice discrepancies and payment inquiries. Payment Management · Monitor daily bank activity and verify payments through the bank and NetSuite. · Prepare weekly payment schedules and perform weekly check runs. · Manage open payables and assist with cash flow planning. Reconciliation & Accounting Support · Perform monthly bank reconciliations. · Reconcile vendor statements, credit card transactions, and employee expenses. · Record journal entries related to accounts payable and expense transactions. · Reconcile corporate credit card activity and distribute reports to department heads for approval. · Maintain petty cash records and supporting documentation. Intercompany & Reporting · Record and reconcile intercompany transactions. · Assist with month-end, quarter-end, and year-end closing activities. · Support preparation of 1099 filings and related documentation. Other Duties · Support accounting team with ad hoc projects and financial reporting tasks as needed. · Perform other duties as assigned.
Requirements
- 5+ years of accounting or accounts payable experience.
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- Experience with ERP systems (NetSuite preferred).
- Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP).
- Strong understanding of accounting principles and reconciliation processes.
- High attention to detail, organization, and ability to manage multiple priorities.
Responsibilities
- Review, verify, and process vendor invoices, ensuring accuracy of quantities, pricing, and approvals.
- Convert receiving records into vendor bills in NetSuite.
- Process vendor payments including checks, wires, and electronic transfers.
- Process employee expense reimbursements and vendor prepayments.
- Maintain accurate vendor records and assist with vendor setup and W-9 collection.
- Communicate with vendors to resolve invoice discrepancies and payment inquiries.
- Monitor daily bank activity and verify payments through the bank and NetSuite.
- Prepare weekly payment schedules and perform weekly check runs.
- Manage open payables and assist with cash flow planning.
- Perform monthly bank reconciliations.
- Reconcile vendor statements, credit card transactions, and employee expenses.
- Record journal entries related to accounts payable and expense transactions.
- Reconcile corporate credit card activity and distribute reports to department heads for approval.
- Maintain petty cash records and supporting documentation.
- Record and reconcile intercompany transactions.
- Assist with month-end, quarter-end, and year-end closing activities.
- Support preparation of 1099 filings and related documentation.
- Support accounting team with ad hoc projects and financial reporting tasks as needed.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
