Accounts Payable Accountant

Institute for Defense Analyses • Alexandria, VA

8d

About The Position

The AP Accountant (Travel) provides support to the Controller with a strong emphasis on administering and supporting IDA’s corporate travel program. This includes processing employee and consultant travel reimbursements, managing corporate travel system workflows, interpreting travel-related regulations and ensuring compliance with IDA travel policies. This individual is expected to possess a solid accounting foundation, hands-on experience with accounts payable processing and corporate travel administration, and strong problem-solving skills. Under minimal supervision, this role performs a variety of complex day-to-day travel and AP operations, including issue resolution, audits, and reconciliations that support accurate and timely employee travel payments.

Requirements

• Bachelor's degree in Accounting or related business field plus 3-5 years of accounts payable experience.
• Experience with Costpoint and Concur.
• Proficient in managing and handling electronic documents and using Microsoft Office
• Ability to communicate effectively both orally and in writing and interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• Successful completion of a criminal background check is required.

Responsibilities

• Reconcile a variety of travel-related and accounts payable accounts as part of period close.
• Investigate and resolve ACH returns related to travel and reimbursements.
• Record transportation and lodging costs associated with bookings made through the corporate travel agency.
• Serve as the primary administrator for Concur and corporate credit card program.
• Process, reconcile, and audit corporate credit card accounts to ensure accurate usage and policy compliance.
• Act as a primary point of contact for employees and accounting staff regarding travel policy questions, reimbursement issues, booking discrepancies, and related corrections.
• Manage special travel-related programs such as Trustee and Director travel processing, as well as other assigned corporate travel initiatives.
• Monitor travel card activity for timely reconciliation, proper documentation, and accurate compliance with IDA’s travel policy and federal regulations.
• Manage IDA’s corporate travel policies and procedures.
• Perform other travel and AP duties as assigned.

Benefits

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nation’s warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's brand new Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees