Accounts Payable Accountant

Association of the United States Army

1d•Hybrid

About The Position

The Association of the United States Army (AUSA) is seeking an experienced Accounts Payable Accountant to manage the full accounts payable cycle and support related accounting functions. This role is responsible for ensuring timely, accurate processing of vendor invoices, payments, expense reimbursements, and maintaining compliance with internal controls and accounting policies. Great opportunity to join an experienced Finance team with talented and collegial co-workers who take pride in making AUSA the best it can be. AUSA has a 37.5-hour work week with a shortened workday on Fridays (8am-1:30pm) and a hybrid remote work schedule (3 days in office and 2 days remote. AUSA is an organization with a strong mission where you can make a difference. Lean everything we do at www.ausa.org.

Requirements

Bachelor's degree in Accounting or a related field
Minimum of 2 years of experience in accounts payable or general accounting
Experience working with ERP systems such as Great Plains, NetSuite, or Business Central
Proficiency in Microsoft Excel, including formulas and basic data analysis
Strong attention to detail, organizational skills, and ability to meet deadlines
Effective communication and problem-solving skills

Nice To Haves

Experience with ERP system migrations is a strong plus
Experience with AP automation tools and workflows

Responsibilities

Process vendor invoices accurately and timely, ensuring proper coding, documentation, and approvals
Manage weekly payment runs, including ACH, wires, checks, direct debits and credit card payments and investigate and resolve payment issues
Monitor daily bank transactions and identify any unusual or unauthorized activity
Reconcile the AP subledger to the general ledger
Assist with month-end close activities, including accruals and AP aging analysis
Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
Support annual audit requests by providing AP documentation and schedules as needed
Ensure compliance with internal controls, accounting policies, and procedures
Assist with process improvements and AP automation initiatives
Take ownership of fixed asset accounting, including maintaining schedules, tracking additions and disposals, and recording depreciation
Assist with imports from the building management company and maintain an up-to-date tracker of monthly operating expenses
Ensure compliance with state and local tax requirements, including sales, property, and real estate tax remittances
Develop, document, and maintain an Accounts Payable accounting manual, including standard operating procedures, internal controls, approval workflows, and documentation requirements
Maintain accurate prepaid expense schedules and properly accrue expenses
Review, organize, and assist with the cleanup and of legacy accounts payable documentation stored on-site, in accordance with record retention policies and audit requirements