Accounts Payable (A/P) Associate

Singer Industrial•Westbrook, ME

9d•Onsite

About The Position

The Accounts Payable (A/P) Associate is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting overall accounting operations. This role requires a high level of attention to detail, strong organizational skills, and a commitment to maintaining accuracy and compliance with company policies and accounting principles.

Requirements

Associate’s degree in Accounting, Finance, preferred but not required.
2+ years of accounts payable experience.
Proficiency in Microsoft Office, Prophet 21 experience preferred
Strong analytical, problem-solving, and time-management skills.
Excellent attention to detail and accuracy in data entry and documentation.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Prophet 21 experience preferred

Responsibilities

Review, verify, and process invoices, purchase orders, and expense reports.
Match invoices with purchase orders and receipts to ensure proper authorization.
Enter and code invoices accurately in the accounting system.
Reconcile vendor statements and resolve discrepancies promptly.
Prepare weekly and monthly payment runs (checks & ACH).
Maintain organized electronic and physical filing of invoices and payment records.
Respond to vendor inquiries and internal payment-related questions in a timely and professional manner.
Assist with month-end closing activities, including accruals and account reconciliations.
Participate in process improvement initiatives to enhance AP efficiency.