Accounts Administrator

McGill University

5d•$28 - $34

About The Position

Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Requirements

We are looking for a service‑oriented colleague with strong interpersonal skills, who thrives in a collaborative academic environment.
Demonstrated organizational skills, attention to detail, taking initiatives, team spirit and ability to multi-task are required.
Strong communication skills and ability to interact on a professional level with internal and external parties are essential.
Proven ability to prioritize and meet frequent and regular deadlines is necessary.
Experience working with financial and accounting transactions related to procurement and fund transfers is required.
Demonstrated ability to work with Microsoft office (Excel, Word, PowerPoint).
Knowledge of French and English will be necessary as McGill University is an English-language university where day-to-day duties will require English communication both verbally and in writing.
The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

Nice To Haves

Knowledge of McGill’s databases such as Banner and Minerva is preferred.
Experience with expense reports as well as research grant administration and university policies and procedures is an asset.

Responsibilities

Administers accounts.
Acts as resource person and resolves problems.
Prepares journal and ledger entries.
Processes or monitors the processing of financial and accounting transactions.
Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures.
Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
Sets up accounts, sub-accounts, and budgets.
Approves expenditures, receives funds and processes deposits.
Compiles and prepares material to be sent to bank.
Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
Monitors and reconciles various accounts, statements, and reports.
Identifies and analyses discrepancies and errors.
Makes corrections, processes adjustments and follows up on problems.
Audits outstanding items.
Verifies the completeness and accuracy of documentation.
Prepares schedules, reports and financial statements.
Makes recommendations on budget allocations.
Supplies information and documentation to auditors.
Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit.
Liaises with computer resource persons as required.
Sets up and maintains databases and spreadsheets.
Enters data and updates information.
Performs various administrative and clerical tasks according to the needs of the unit.
Prepares correspondence related to the duties of the position.
Liaises with appropriate resource persons.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits