Accounting Technician

State of North Carolina

19h

About The Position

The Accounting Technician III position serves within the Accounting and Financial Management–Accounts Payable unit of the DHHS Controller’s Office and is responsible for processing and auditing a high volume of invoices and reimbursements in compliance with State and Federal guidelines. The role includes managing invoice batches, resolving discrepancies, and ensuring timely and accurate payments through NCAS and NCFS systems. This position maintains organized financial documentation, monitors match exceptions, and applies applicable discounts. Work involves frequent communication with internal divisions, vendors, and budget officers to resolve issues and ensure compliance. The employee supports fiscal integrity through detailed review, documentation, and reporting of financial transactions.

Requirements

• Associate’s degree in Accounting from an appropriately accredited institution and two years of experience in accounting OR High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work OR An equivalent combination of education and experience.

Nice To Haves

• Experience auditing and processing high-volume invoices using NCAS to ensure compliance with State and Federal financial guidelines.
• Experience entering and managing financial transactions in NCFS (Oracle-based system) with intermediate proficiency in navigating system functions and resolving errors.
• Experience organizing and maintaining invoice batches and supporting documentation to ensure timely payment and audit readiness.
• Experience applying State policies and procedures to determine appropriate coding, funding, and authorization for direct invoices and purchase orders.
• Experience communicating with internal divisions, vendors, and budget officers to resolve discrepancies and document financial transactions accurately.

Responsibilities

• Audit invoices and reimbursement requests to ensure compliance with State and Federal financial policies.
• Review purchase orders for appropriate funding and verify authorization prior to payment processing.
• Monitor and resolve match exceptions and incomplete invoice entries in NCAS.
• Process escheats and travel advance payments using ACTS and CORE banking systems.
• Manage invoice batches from entry through final payment, ensuring timely closure and accurate documentation.
• Apply eligible discounts and document reasons for incomplete status when required.
• Maintain organized files with supporting documentation for all processed transactions.
• Communicate with division staff, vendors, and budget officers to resolve discrepancies and obtain required documentation.
• Document all communications related to invoice processing and policy compliance.
• Review and reconcile 1099 reports and support fiscal year-end closeout activities.

Benefits

• The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees