Accounting Technician (Accounting Technician II), FM-Administration

CSU Careers•San Bernardino, CA

5h•Onsite

About The Position

Under the general direction of the Executive Director, Facilities Planning, Design & Construction, with primary responsibility to the Manager of Capital Outlay Administration, the Accounting Technician II supports Facilities Planning and Management in the daily operation of receiving and disbursing university and/or auxiliary funds and recording of financial transactions (e.g., accounts payable, accounts receivable, and general accounting related transactions). Responsibilities: Budgeting & Accounting Support Per the SUAM and GAAP, perform accounting and budgeting tasks in support of Facilities Planning & Management (FPM). Maintain accurate accounting of Facilities Planning & Management financial and statistical records. Compile accounting data transactions used in the generation of FPM financial reports and/or analysis. Review financial documentation for accuracy, completeness, validity, and adherence to standards. Perform accounts payable as assigned; prepare and process associated documents related to area of assignment. Process and track department requisitions, receipt of merchandise and invoices, purchase orders and change orders; review documents for accuracy. Prepare periodic monthly and year-end financial reports for both internal and external distribution. Analyze and interpret department accounting data; apply problem-solving techniques in finding solutions to basic accounting problems. Maintain paper and electronic filing systems by sorting, filing, shelving, or storing materials, and checks accuracy and completeness Administrative Processing and Office Coordination. Procurement Support Initiate procurement of supplies, equipment and services to ensure goods are received and payments are authorized timely and in accordance with CSUSB policy. Verify authorization and confirm funding source for procurement card orders; reconcile on-line billing. Participate in the development and testing of CMMS and financial software for upgrades and implementations to include transaction testing/data entry and data output. Audit and reconcile CMMS and project management software to PeopleSoft and CSU accounting systems. Administrative Service Support Utilize Computerized Maintenance Management Systems (CMMS), word processing software, query tools, integrated financial systems, and/or other types of records management systems as required. Modify, run and export queries Common Financial System/Data Warehouse (CFS/DW) & CMMS; reconcile, analyze, and summarize information. Review manual and automated CFS/DW & CMMS reports for accuracy and make necessary corrections Analyze and audit fiscal documents such as purchase requisitions, service authorizations, change orders, payment applications, and invoices Conduct continuous analysis to identify trends and ensure revenues, encumbrances, and expenditures remain aligned with established statues, guidelines, and CSU policy Communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required Assist with the modification and documentation of established university policy Interact with external or internal customers in person, via email, or over the telephone to obtain or to provide routine information or to resolve discrepancies Create Notice of Services Performed and attach required documentation; link to work order Generate monthly open purchase order report and partner with management to close and disencumber funds; run ad-hoc queries Coordinate conversion of fiscal paper documents to electronic format and document destruction as required; review electronic information for accuracy prior to destruction. Perform other classification related duties as assigned to support the mission of the department.

Requirements

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Thorough knowledge of financial record-keeping principles and practices.
Strong understanding of mathematical concepts and general office procedures.
Ability to apply standard accounting procedures to analyze basic accounting problems.
Skill in analyzing and interpreting accounting data accurately.
Proficient in using problem-solving techniques to resolve basic accounting issues.
Ability to understand and apply relevant rules, regulations, policies, and procedures.
Experience using computer applications, including: Word processing and spreadsheet software Web browsers and query tools Integrated financial and records management systems (e.g., student accounting, cashiering, student financial aid systems)
Ability to work independently with minimal supervision.
Capable of making sound decisions and providing informed recommendations related to accounting activities.

Nice To Haves

Experience using resource asset, and maintenance management database systems (e.g., PeopleSoft, Phoenix, TMA).
Thorough knowledge of applicable university infrastructure, policies, and procedures.
Ability to use initiative and sound judgment to analyze information and determine appropriate courses of action within established guidelines.
Strong interpersonal skills with the ability to establish and maintain effective working relationships.
Demonstrates tact, courtesy, alertness, respect, and collegiality when interacting with others.
Excellent oral and written communication skills, including strong command of English grammar, punctuation, and spelling.
Proficiency in standard office software, including the Microsoft Office suite.
Ability to effectively use a broad range of technology tools, systems, and databases.
Ability to work independently with minimal supervision.
Capable of making sound decisions and recommendations regarding accounting activities.
Ability to collaborate effectively with staff, faculty, and student assistants.

Responsibilities

Budgeting & Accounting Support Per the SUAM and GAAP, perform accounting and budgeting tasks in support of Facilities Planning & Management (FPM).
Maintain accurate accounting of Facilities Planning & Management financial and statistical records.
Compile accounting data transactions used in the generation of FPM financial reports and/or analysis.
Review financial documentation for accuracy, completeness, validity, and adherence to standards.
Perform accounts payable as assigned; prepare and process associated documents related to area of assignment.
Process and track department requisitions, receipt of merchandise and invoices, purchase orders and change orders; review documents for accuracy.
Prepare periodic monthly and year-end financial reports for both internal and external distribution.
Analyze and interpret department accounting data; apply problem-solving techniques in finding solutions to basic accounting problems.
Maintain paper and electronic filing systems by sorting, filing, shelving, or storing materials, and checks accuracy and completeness Administrative Processing and Office Coordination.
Procurement Support Initiate procurement of supplies, equipment and services to ensure goods are received and payments are authorized timely and in accordance with CSUSB policy.
Verify authorization and confirm funding source for procurement card orders; reconcile on-line billing.
Participate in the development and testing of CMMS and financial software for upgrades and implementations to include transaction testing/data entry and data output.
Audit and reconcile CMMS and project management software to PeopleSoft and CSU accounting systems.
Administrative Service Support Utilize Computerized Maintenance Management Systems (CMMS), word processing software, query tools, integrated financial systems, and/or other types of records management systems as required.
Modify, run and export queries Common Financial System/Data Warehouse (CFS/DW) & CMMS; reconcile, analyze, and summarize information.
Review manual and automated CFS/DW & CMMS reports for accuracy and make necessary corrections Analyze and audit fiscal documents such as purchase requisitions, service authorizations, change orders, payment applications, and invoices Conduct continuous analysis to identify trends and ensure revenues, encumbrances, and expenditures remain aligned with established statues, guidelines, and CSU policy
Communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required Assist with the modification and documentation of established university policy
Interact with external or internal customers in person, via email, or over the telephone to obtain or to provide routine information or to resolve discrepancies
Create Notice of Services Performed and attach required documentation; link to work order
Generate monthly open purchase order report and partner with management to close and disencumber funds; run ad-hoc queries
Coordinate conversion of fiscal paper documents to electronic format and document destruction as required; review electronic information for accuracy prior to destruction.
Perform other classification related duties as assigned to support the mission of the department.

Benefits

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.
Eligible employees are also able to participate in the fee waiver education program.

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