Accounting Technician II

sjgov•Stockton, CA

13d

About The Position

This examination is being given to fill 1 position in the Public Health Services department. The initial certification for Public Health Services will be a PHS Department promotional certification. This list will be used to establish a list for future vacancies. Accounting Tech II 02-26 by Employment Services Team NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides supervision, training, and/or lead direction to an assigned unit of clerical and/or accounting clerical employees engaged in performing duties related to assigned functions; serves as resource person to supervised employees; answers questions regarding procedures, rules, regulations, assists employees with difficult work. Maintains a set of complex financial and statistical records by posting transactions to journals and ledgers; adjusts accounts according to established procedures; prepares worksheets, trial balances, and financial statements. Supervises and participates in the gathering, compiling and evaluation of financial, statistical, and operational data for reports to County, state, and federal agencies. Maintains cost accounting records by supervising and participating in the computing, allocating, and posting of costs to various accounts; computes and allocates charges and depreciation costs; prepares summaries and cost statements. Projects financial needs based on past or projected expenditures, salaries, wages, and operating costs. Examines documents, records, forms, and computer print-outs for accuracy, completeness, and conformance to applicable rules and regulations; reconciles departmental accounting records with those of the County Auditor-Controller. Assists administrative personnel in analyzing statistical and financial data and in preparing special reports; furnishes information by searching for and abstracting specialized or technical data; sends materials and form letters or composes routine letters. Identifies, researches, and take corrective actions to resolve issues related to area of assignment; integrates financial system changes and necessary staff training in response to changes in regulations and programs. Serves as liaison with internal departmental customers or external direct customers to resolve issues and/or provide information; provides explanations of laws, regulations, policies, or procedures. May prepare and maintain personnel and payroll records. May prepare financial or statistical worksheets, requisitions, forms, form letters, and miscellaneous reports; operates adding machines, calculators, microfiche readers, computer terminals, and cash registers. MINIMUM QUALIFICATIONS EITHER PATTERN I Experience: Two years as an Accounting Technician I in San Joaquin County service. OR PATTERN II Experience: Two years experience equivalent to an Accounting Technician I in San Joaquin County service; OR five years of responsible journey level technical financial or fiscal statistical record keeping experience. Substitution: a) One year of business training in an approved vocational training program may substitute for one year of the above required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above required experience. AND License: Possession of a valid California driver’s license if required by the nature of the assignment. KNOWLEDGE Principles and practices of bookkeeping; methods of compiling, computing, and presenting statistical and financial information; principles and techniques of supervision and training; basic principles of staff planning and utilization; mathematics; record keeping principles and techniques; filing systems and procedures; methods of locating and verifying information; principles and techniques of effective oral and written communications; basic public relations techniques; modern office procedures, practices, and equipment including computers and applicable software applications such as spreadsheets, databases, and electronic data processing systems; basic spelling, punctuation, and grammar; basic principles for processing payroll and personnel records may be required for some positions. ABILITY Train and supervise others; plan, schedule, evaluate, and assign work; evaluate and establish clerical and clerical accounting procedures; read, understand, and apply written regulations and other job related materials; understand and follow detailed instructions; code and sort items into categories; review work for accuracy and procedural conformance; maintain confidentiality of information; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; adapt to changing technologies and learn the functionality of new equipment and systems; use adding machine and calculator; communicate effectively with others, both orally and in writing; work neatly, accurately and systematically; prepare financial and statistical reports, charts, and graphs. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device and sitting for long periods of time; occasional standing for long periods of time, walking, pushing/pulling, bending/squatting, driving, and climbing stairs; Lifting-Frequently 5 lbs or less; occasionally 5 to 30 lbs; Visual-Constant use of overall vision and reading/close-up work; frequent need for color perception, hand/eye coordination, and field of vision; Dexterity-Frequent holding, reaching, grasping, repetitive motion, and writing; Hearing/Talking-Frequent hearing of normal speech, hearing on the telephone, talking in person and on the telephone; Emotional/Physiological Factors-Frequent decision making, concentration, and working alone; occasional public contact; Special Requirements-Some assignments may require occasional working weekends, nights, and/or occasional overtime; Environmental Conditions-Occasional exposure to noise, dust, and poor ventilation. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Requirements

Two years as an Accounting Technician I in San Joaquin County service.
Two years experience equivalent to an Accounting Technician I in San Joaquin County service; OR five years of responsible journey level technical financial or fiscal statistical record keeping experience.
One year of business training in an approved vocational training program may substitute for one year of the above required experience
Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above required experience.
Possession of a valid California driver’s license if required by the nature of the assignment.
Principles and practices of bookkeeping
Methods of compiling, computing, and presenting statistical and financial information
Principles and techniques of supervision and training
Basic principles of staff planning and utilization
Mathematics
Record keeping principles and techniques
Filing systems and procedures
Methods of locating and verifying information
Principles and techniques of effective oral and written communications
Basic public relations techniques
Modern office procedures, practices, and equipment including computers and applicable software applications such as spreadsheets, databases, and electronic data processing systems
Basic spelling, punctuation, and grammar
Basic principles for processing payroll and personnel records may be required for some positions.
Train and supervise others
Plan, schedule, evaluate, and assign work
Evaluate and establish clerical and clerical accounting procedures
Read, understand, and apply written regulations and other job related materials
Understand and follow detailed instructions
Code and sort items into categories
Review work for accuracy and procedural conformance
Maintain confidentiality of information
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications
Adapt to changing technologies and learn the functionality of new equipment and systems
Use adding machine and calculator
Communicate effectively with others, both orally and in writing
Work neatly, accurately and systematically
Prepare financial and statistical reports, charts, and graphs.

Responsibilities

Provides supervision, training, and/or lead direction to an assigned unit of clerical and/or accounting clerical employees engaged in performing duties related to assigned functions; serves as resource person to supervised employees; answers questions regarding procedures, rules, regulations, assists employees with difficult work.
Maintains a set of complex financial and statistical records by posting transactions to journals and ledgers; adjusts accounts according to established procedures; prepares worksheets, trial balances, and financial statements.
Supervises and participates in the gathering, compiling and evaluation of financial, statistical, and operational data for reports to County, state, and federal agencies.
Maintains cost accounting records by supervising and participating in the computing, allocating, and posting of costs to various accounts; computes and allocates charges and depreciation costs; prepares summaries and cost statements.
Projects financial needs based on past or projected expenditures, salaries, wages, and operating costs.
Examines documents, records, forms, and computer print-outs for accuracy, completeness, and conformance to applicable rules and regulations; reconciles departmental accounting records with those of the County Auditor-Controller.
Assists administrative personnel in analyzing statistical and financial data and in preparing special reports; furnishes information by searching for and abstracting specialized or technical data; sends materials and form letters or composes routine letters.
Identifies, researches, and take corrective actions to resolve issues related to area of assignment; integrates financial system changes and necessary staff training in response to changes in regulations and programs.
Serves as liaison with internal departmental customers or external direct customers to resolve issues and/or provide information; provides explanations of laws, regulations, policies, or procedures.
May prepare and maintain personnel and payroll records.
May prepare financial or statistical worksheets, requisitions, forms, form letters, and miscellaneous reports; operates adding machines, calculators, microfiche readers, computer terminals, and cash registers.

Benefits

Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 .
Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.
Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense.
Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense.
For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits.
Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate.
125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).
Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.
Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available.
Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.
Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time.
Sick Leave : 12 working days of sick leave annually with unlimited accumulation.
Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.
Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child.
Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step.
Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.
Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.
School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities.