Accounting Technician

UNC-Chapel Hill•Chapel Hill, NC

About The Position

This position is responsible for the approval of vouchers submitted through the Campus Voucher and Purchase Order Voucher systems. This position is responsible for reading and addressing all notes and comments attached to payment requests (either by document or comments within the approval systems) and corresponding with voucher creators to clarify special handling, payment methods, or requests for expedited payment. The technician must understand UNC policy and procedures for campus voucher processing and be able to apply policies and procedures set by UNC , NC, and Federal guidance when reviewing system documents. Of utmost importance is the verification of vendor and vendor address and/or account within the campus voucher system, as this position is the last point of verification before funds leave the University. This position is also responsible for processing wire transfers required by the voucher systems. This position must review spreadsheets that consolidate information from all sections of the payment and vendor systems and identify differences between the way the vendor was initially set up and the wire instructions provided by campus. This position works closely with the Vendor Team Supervisor and must be aware of and take into consideration any foreign banking changes affecting accounts in countries requiring additional information with the wire transfer or whether the wire can be executed from Connect Carolina vs. manual transmission. Other responsibilities include: examination of documentation in the vendor system to evaluate whether tax withholding and/or reporting requirements may apply to voucher payments (i.e. US source income vs. foreign source income), determining whether net payments to vendors are accurate, and verification of proper flags for IRS Form 1042-S reporting requirements in instances where the foreign vendor successfully claims tax treaty benefits.

Requirements

Understanding of UNC policy and procedures for campus voucher processing.
Ability to apply policies and procedures set by UNC, NC, and Federal guidance when reviewing system documents.

Responsibilities

Approval of vouchers submitted through the Campus Voucher and Purchase Order Voucher systems.
Reading and addressing all notes and comments attached to payment requests.
Corresponding with voucher creators to clarify special handling, payment methods, or requests for expedited payment.
Understanding and applying UNC, NC, and Federal policies and procedures for campus voucher processing.
Verification of vendor and vendor address and/or account within the campus voucher system.
Processing wire transfers required by the voucher systems.
Reviewing spreadsheets to identify differences between vendor setup and wire instructions.
Considering foreign banking changes affecting accounts in countries requiring additional information with wire transfers.
Examining documentation in the vendor system to evaluate tax withholding and/or reporting requirements.
Determining whether net payments to vendors are accurate.
Verification of proper flags for IRS Form 1042-S reporting requirements.