Accounting Team Lead

Northern Lakes Community Mental Health Authority•Traverse City, MI

About The Position

It is the responsibility of the Accounting Team Lead to ensure that all liabilities are assessed and paid timely, grant reporting is done accurately and timely, and that financial information is documented and assigned to budgets. The position is responsible for reviewing payroll and ensuring employee benefits are provided according to policies. ESSENTIAL FUNCTIONS: Responsible for the leadership and daily operations and coordination of a major unit within the Authority. Carry out team lead responsibilities in accordance with the Authority’s policies and applicable laws. Possess the ability to establish and monitor measurable performance standards, and to measure actual performance against those standards; the ability to identify necessary competencies and to assess competency; and the knowledge and understanding of basic human resources policies, procedures, laws, regulations, and union contract requirements are vital to this role. Authorize the costing and entry of weekly payment voucher for NLCMHA and Northern Health Care Management services and operations (average $1.5M weekly). Review and authorize monthly/quarterly grant reporting. Must possess an understanding of or the ability to learn federal rules and regulations on state and federal programs awarded to the agency. Provide direction to staff to meet 2 CFR 200 federal costing requirements. Accounts Payable/General Ledger – Process journal entries related to payroll and health insurance and run reports for the General Ledger to ensure payments are processed accurately and timely. Possess working knowledge of payroll processes and procedures. Assist in processing 1099s annually. Responsible for monthly bank reconciliation – Including verifying all checks, direct withdrawals, wire transfers, direct deposits and manual deposits. Must possess the ability to investigate any discrepancies and correct any errors. Maintain thorough knowledge of the electronic mileage reimbursement system (Company Mileage). Possess the ability to communicate effectively with employees regarding this system and policy. Review/submit mileage reimbursements for monthly payment as needed. Act as support to staff and maintain thorough knowledge of Fuelman and all procedures associated with the agency Fleet vehicles. Possess the ability to communicate effectively with employees regarding this system. Communicate directly with staff regarding questions related to the functions of the department. Assist with the annual financial/compliance/single audits including gathering and/or preparing requested documentation. Maintain knowledge of the EHR (NoLa) for the purposes of looking up case managers, finding guardian/rep payee contact information, verifying vendor setup, processing electronic claims and checking authorizations to verify approval of services of payment. Ensure all requests for transactions meet all auditing and Medicaid standards and agency policies. Maintain general knowledge of both accounts payable and accounts receivable to ensure coverage whenever needed. Assist in retrieving electronic remittance advice from multiple insurance websites as needed. Review and ensure timeliness of County Billings and Retiree Insurance Payments.

Requirements

Must possess a bachelor’s degree.
Must have at least five (5) years’ experience working in governmental accounting
Possess the ability to establish and monitor measurable performance standards, and to measure actual performance against those standards
The ability to identify necessary competencies and to assess competency
Knowledge and understanding of basic human resources policies, procedures, laws, regulations, and union contract requirements are vital to this role
Must possess an understanding of or the ability to learn federal rules and regulations on state and federal programs awarded to the agency
Provide direction to staff to meet 2 CFR 200 federal costing requirements
Accounts Payable/General Ledger
Possess working knowledge of payroll processes and procedures
Responsible for monthly bank reconciliation
Must possess the ability to investigate any discrepancies and correct any errors
Maintain thorough knowledge of the electronic mileage reimbursement system (Company Mileage)
Possess the ability to communicate effectively with employees regarding this system and policy
Act as support to staff and maintain thorough knowledge of Fuelman and all procedures associated with the agency Fleet vehicles
Possess the ability to communicate effectively with employees regarding this system
Maintain knowledge of the EHR (NoLa)
Ensure all requests for transactions meet all auditing and Medicaid standards and agency policies
Maintain general knowledge of both accounts payable and accounts receivable to ensure coverage whenever needed

Responsibilities

Ensure that all liabilities are assessed and paid timely
Grant reporting is done accurately and timely
Financial information is documented and assigned to budgets
Reviewing payroll and ensuring employee benefits are provided according to policies
Leadership and daily operations and coordination of a major unit within the Authority
Carry out team lead responsibilities in accordance with the Authority’s policies and applicable laws
Establish and monitor measurable performance standards, and to measure actual performance against those standards
Identify necessary competencies and to assess competency
Authorize the costing and entry of weekly payment voucher for NLCMHA and Northern Health Care Management services and operations (average $1.5M weekly)
Review and authorize monthly/quarterly grant reporting
Provide direction to staff to meet 2 CFR 200 federal costing requirements
Process journal entries related to payroll and health insurance and run reports for the General Ledger to ensure payments are processed accurately and timely
Assist in processing 1099s annually
Responsible for monthly bank reconciliation
Maintain thorough knowledge of the electronic mileage reimbursement system (Company Mileage)
Review/submit mileage reimbursements for monthly payment as needed
Act as support to staff and maintain thorough knowledge of Fuelman and all procedures associated with the agency Fleet vehicles
Communicate directly with staff regarding questions related to the functions of the department
Assist with the annual financial/compliance/single audits including gathering and/or preparing requested documentation
Maintain knowledge of the EHR (NoLa)
Ensure all requests for transactions meet all auditing and Medicaid standards and agency policies
Maintain general knowledge of both accounts payable and accounts receivable to ensure coverage whenever needed
Assist in retrieving electronic remittance advice from multiple insurance websites as needed
Review and ensure timeliness of County Billings and Retiree Insurance Payments