Accounting Specialist

millenniumsoft•San Diego, CA

14d

About The Position

Job Summary: The Accounting Specialist is responsible for supporting the Site Administrator with various accounting functions. The role is multi-functional with responsibility for accounting, customer service, and various administrative support activities. Duties & Responsibilities: Manages timekeeping, including vacation and sick time for all associates. Main point of contact for customer inquiries, complaints, and order intake. Including input and processing of all related documentation. Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders. Customer Forecast – develops, prepares and completes reports and statements. Coordinate with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed. Accounts Payable – help manage incoming invoices, credits and check payments. Accounts Receivable – help prepare invoices, monitor and report outstanding AR. Assist in the completion of month-end close activities. Assists with the analysis and reconciliation of accounting transactions. Provide various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing. Other responsibilities or projects as assigned by reporting manager. Promotes a safe work environment. Provide recommendations on maintaining the safety of the work environment. Participates in Environmental Health and Safety programs. Addresses corrective actions whenever a hazard is identified. Notifies supervisor of all observed hazardous conditions or unsafe work practices.

Requirements

Successful candidate will have an Associate Degree or higher with 5+ years of relevant experience in Customer Service and Accounting.
Previous experience with Front Office and bookkeeping is required.
Experience and enjoy helping customers over the phone and email.
Proficiency in QuickBooks, MS Office Skills (Word, Excel, and PowerPoint) is required.
Strong interpersonal communication skills, effective written and oral communications skills.
Ability to relate to a variety of people and establish collaborative relationships.
Strong prioritizing and multi-tasking skills to work within deadlines.
Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
Be a self-starter, quick

Responsibilities

Manages timekeeping, including vacation and sick time for all associates.
Main point of contact for customer inquiries, complaints, and order intake.
Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders.
Customer Forecast – develops, prepares and completes reports and statements.
Coordinate with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed.
Accounts Payable – help manage incoming invoices, credits and check payments.
Accounts Receivable – help prepare invoices, monitor and report outstanding AR.
Assist in the completion of month-end close activities.
Assists with the analysis and reconciliation of accounting transactions.
Provide various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing.
Other responsibilities or projects as assigned by reporting manager.
Promotes a safe work environment.
Provide recommendations on maintaining the safety of the work environment.
Participates in Environmental Health and Safety programs.
Addresses corrective actions whenever a hazard is identified.
Notifies supervisor of all observed hazardous conditions or unsafe work practices.