Accounting Specialist

KIRKSEY ARCHITECTS INC•Houston, TX

just now•Hybrid

About The Position

ACCOUNTING SPECIALIST Kirksey Architecture is seeking a detail-oriented Accounting Specialist to join our Accounting team and support the financial operations that drive our project-based design practice. ABOUT KIRKSEY ARCHITECTURE At Kirksey, we greatly value our people, our clients, our communities, and our planet. As architects, designers, and planners, we are committed to creating high-performing, healthy environments that make a lasting, positive impact. Our work focuses on resource-efficient, community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice, Kirksey operates as a carbon-neutral firm. We are an award-winning architecture firm built on collaboration, innovation, and sustainability. Our specialized practice groups function as “firms within a firm,” empowering teams with the leadership, focus, and flexibility to deliver exceptional, tailored design solutions. If you’re looking for more than just a job, you’ll find it here. With a culture that encourages ideas, supports ambition, and invests in professional growth, Kirksey is a place where you can build a long-term, rewarding career. POSITION OVERVIEW The Accounting Specialist is responsible for full-cycle accounts payable processing, employee expense reimbursements, and corporate credit card reconciliations. This role also provides monthly administrative support to the billing function in a professional services environment. This position ensures timely and accurate processing of financial transactions while maintaining strong internal controls and supporting project-based operations.

Requirements

5+ years of accounts payable experience
Experience in a professional services environment (architecture, engineering, consulting, legal, etc.) preferred
Familiarity with project-based billing or time-and-expense billing strongly preferred
Experience with accounting/ERP systems (Deltek, NetSuite, SAP, Oracle, etc.)
Strong Excel skills
High attention to detail and strong organizational skills
Ability to manage deadlines during month-end and billing cycles
Strong communication and customer service skills

Nice To Haves

Understanding of project accounting and cost allocation
Experience supporting month-end close
Process improvement mindset
Ability to work cross-functionally with accounting and project teams

Responsibilities

Process high-volume vendor invoices accurately and timely, including coding and routing for approval
Manage full-cycle AP, including vendor setup, invoice matching, and payment processing
Review, audit, and process employee expense reports in accordance with company policy
Administer corporate credit card program, including monthly reconciliations and follow-up on outstanding items
Reconcile AP subledger to the general ledger
Assist with month-end close related to payables
Maintain vendor records and ensure compliance with W-9 and 1099 reporting requirements
Respond to vendor and employee inquiries regarding payments and expense policies
Provide administrative support for monthly client billing cycle
Assist with preparing draft invoices based on project manager input
Verify billing data for accuracy (labor, expenses, contract terms)
Compile supporting documentation for client invoices
Distribute finalized invoices and maintain billing records
Assist with basic billing adjustments or corrections as directed
Support documentation requests related to client billing