Accounting Specialist

The Geneva Foundation•Tacoma, WA

3d•$23 - $25•Hybrid

About The Position

The Accounting Specialist assists with the day-to-day functions of the Finance Department, with a focus on accounts payable. This is a Hub Anchored Hybrid Corporate position. Our Hub locations are in Bethesda, MD; Frederick, MD; Fayetteville, NC; and Tacoma, WA. Candidates must be of driving distance from hub locations. Salary Range $23.00 - $24.50/hour. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Requirements

AA in Accounting or related field
2-4 years A/P and A/R work experience
Demonstrate competence in oral and written communication
Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor
Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
10-key by touch
Promote confidentiality of financial and other data at all times

Nice To Haves

1-2 years’ non-profit, research, or healthcare experience desired

Responsibilities

Review all A/P and A/R General Ledger coding for correctness and reasonableness
Resolve all coding discrepancies prior to processing A/P and A/R transactions
Accounts Payable invoice and credit memo processing
Process cash disbursements and EFT payments weekly
Process weekly A/P vendor payments
File weekly A/P and A/R documentation
Maintain all documentation files relating to A/P and A/R functions
Maintain A/P vendor files in alphabetical and chronological order
Maintain vendor and customer accounts in accounting software
Reconcile vendor account balances to vendor statements monthly
Verify and correct vendor and customer balance and billing errors
Work with customers and vendors to answer inquiries
Prepare Accounts Receivable statements
Prepare customer invoices
Process Accounts Receivable Cash Receipts entry
Process EFT and ACH deposits
Process annual 1099’s
Ensure Finance internal controls are adhered to
Assist with providing documentation for annual audits
Work with Finance Manager to ensure project coding
Prepare reports and schedules
Develop, plan, administer and monitor all procurement activities including the management of all functions in the Procurement Services Department
Provide professional support and advice to departments involved with procuring services, consultants, equipment, supplies, capital purchases, and any other applicable activities
Provide leadership and guidance to ensure compliance with all applicable federal, state, local, purchasing policies and procedures.
Stay current with all laws and regulations that affect the purchasing function
Develop and maintain a high-performance culture in the function, resulting in continued success meeting functional KPIs and improved levels of customer service to internal and external customers
Collaborate with program management teams to ensure accurate forecasting and planning
Liaise cross-departmentally in other areas such as Business Development, Program Management, and Finance personnel to ensure alignment of activities and objectives
Identify and implement process improvements to increase efficiency and accuracy
Serve as the procurement software product administrator for the organization
Manage the activities of the procurement function by developing and implementing internal procurement procedures and policies
Manage the encumbrance process to include posting encumbrances and ensure aged encumbrances are appropriate
Oversee all bids and requests for proposals and quotes