Accounting Specialist
About The Position
The Accounting Specialist plays a vital role in providing comprehensive financial support services to the University community. This position is responsible for performing a variety of accounting functions, including preparing and entering daily and monthly journal entries, reconciling various cost centers, processing ACH and check returns and cancellations, and maintaining accurate financial records. The position will assist in compiling accounting reports, ensure compliance with internal policies and external regulations, and serve as a resource for faculty, staff, and students with accounting-related inquires.
Requirements
- High school graduation.
- Minimum 3 years of experience in governmental, commercial, or higher education accounting, or an equivalent mix of education and relevant experience in similar role.
Nice To Haves
- A degree in accounting, finance, or related field.
- Experience working with PeopleSoft Financial Management System ( FMS ) and Campus Solutions or similar enterprise resource planning ( ERP ) systems.
Responsibilities
- Prepare and post daily journal entries to record cash receipts accurately.
- Reconcile entries with supporting documentation and resolve discrepancies promptly.
- Respond to faculty, staff, and student questions regarding financial transactions and procedures.
- Provide accurate information while maintaining professionalism and confidentiality.
- Perform regular reconciliations of general ledger accounts and department cost centers.
- Investigate and resolve variances and maintain proper documentation.
- Identify and process returned payments.
- Research reasons for returns and coordinate corrective actions with appropriate departments.
- Process stop payment and cancellation requests.
- Reissue checks as needed and ensure proper documentation and follow-up.
- Monitor check statuses and review positive pay exceptions to prevent errors or fraudulent transactions.
- Coordinate any fraudulent activity with University Police Department.
- Track and process uncashed or stale-dated checks for escheatment in accordance with state regulations.
- Maintain accurate records and logs to support compliance and audit readiness.
- Gather and organize financial data to support internal reporting and analysis needs.
- Assist the department as needed to support overall accounting operations and ensure smooth workflow.
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
