Accounting Specialist

Department of Administration•Wake County, NC

34d

About The Position

The NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved. This position qualifies for teleworking on a part-time basis as part of a State Teleworking Program. Any teleworking will be under the conditions of the State Teleworking Program Policy, and the employer may end any teleworking arrangement at any time at the employer’s sole discretion. The NC Department of Administration (DOA) is seeking an applicant for an Accounts Payable Supervisor in the Fiscal Management Division. The Fiscal Management Division is responsible for all fiscal activity of the department in conformity with the requirements of the Office of State Budget and Management, the Office of State Controller, the Department of State Auditor, and federal funding agencies. The office processes invoices and travel reimbursements for payment; invoices user agencies for central services; responsible for all monthly financial activities and reporting including month and year-end close-out; recommends and administers fiscal policy within the department. The primary purpose of the Accounts Payable (AP) Supervisor is to oversee the daily operations of the AP section to ensure accurate and timely payments of the Agency’s obligations. The DOA AP section processes payments for all DOA Divisions as well as the Lt. Governor's Office, State Ethics Commission, Office of State Human Resources, and the Department of Military and Veterans Affairs. The AP Supervisor is responsible for managing vendor relationships and maintaining the integrity of the accounts payable processes. The position ensures that the accounts payable duties are performed in compliance with Generally Accepted Accounting Principles, Procurement Administrative Code, DOA policies, Office of State Budget Management policies, and Office of State Controller policies, rules, and regulations. This position requires frequent interaction with DOA, related agencies, as well as internal and external stakeholders, and must be able to establish effective working relationships with the public and departmental personnel. The Department of Administration serves as the business manager for North Carolina state government and provides leadership to state government agencies for the effective, efficient, economical and equitable delivery of services to the public. The department also provides assistance and services to several advocacy programs that serve diverse segments of the state’s population that have traditionally been underserved. The agency’s mission directs departmental efforts to: acquire, develop and maintain properties and facilities; create and operate an efficient system to purchase and dispose of goods and services to meet the needs of government agencies; provide excellent operational services to state employees; achieve fair and equitable opportunities and representation for various segments of the population that have special needs; and to provide administrative support to independent state government agencies.

Requirements

Working knowledge of accounting and auditing principles and practices.
Knowledge of fiscal operational policies of state government and ability to comprehend Budget Manual, Contract templates, and other Fiscal policies.
Strong organizational, analytical and problem-solving skills
Experience in compiling, summarizing, and performing basic analysis of data.
Ability to establish and maintain effective working relationships with subordinate personnel, agency officials, and general public.
Ability to communicate effectively in oral and written form.
Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution; or Associate degree in accounting from an appropriately accredited institution and three years of accounting or auditing experience; or High school or General Educational Development (GED) diploma and four years of experience as an accounting technician, three of which must be at an advanced technical level; or an equivalent combination of education and experience.

Responsibilities

Supervises four AP Technicians (three Accounting Technician I and one Accounting Technician II) ensuring work is performed accurately and payments of the Agency’s obligations are complete in a timely manner.
Manages daily workflow, distributes invoices and assignments equally, prioritizes and delegates work to ensure productivity and efficiency of AP operations.
Audit work of the AP team verifying accuracy of the supplier information, proper fund and account coding, and applicable 1099 coding.
Approve and release invoices for payment in North Carolina Financial System (NCFS).
Resolve miscellaneous AP-related issues.
Reconciles and posts procurement card (p-card) transactions ensuring accuracy, completeness, and compliance with the OSC and DOA Purchasing and P-Card Policies.
Responsible for identifying and addressing any potential violations or discrepancies.
Perform miscellaneous reconciliation and allocation tasks; assist with the development and implementation of accounts payable policies and procedures; work on additional duties and projects as assigned by the agency’s management.