Accounting Specialist - Accounts Receivable

Quikserv, Inc.•Houston, TX

About The Position

The Accounting Specialist will primarily be responsible for Collections and credit applications along with participating in billing, cash applications, and other functions as assigned. This role interacts extensively with sales, shipping, and inventory office. The Accounting Specialist will collaborate and communicate cross-functionally to ensure company goals are achieved. The successful candidate must be very organized and be able to multi-task and prioritize meeting deadlines in a fast-paced environment.

Requirements

3-5 years of experience in Collections and AR
Proficient in Microsoft Excel, Outlook, and Teams
Experience and desire to work in a fast-paced environment, with the ability to adapt to changes
Must have advanced attention to detail with the capability to prioritize and meet deadlines
ERP system experience required
Ability to work cross-functionally with other departments and team members
Excellent organization and communication skills

Nice To Haves

Sage 300 a plus

Responsibilities

Reviews collection report on a weekly basis and contacts customers regarding past due balances and credits daily. Documenting progress of collection efforts and noting any problem accounts.
Prepares weekly AR and Customer Deposits Aging and reports on collection status. Submits weekly review to Accounting Supervisor with recommendations on problem accounts and accounts needing escalation.
Reviews Customer Deposits for reasonableness according to Expected Ship dates.
Monitors the shared AR mailbox. Responds to customers timely and routes to correct team members when necessary.
Responds to any phone calls or emails regarding customer questions/requests on any invoice and or collections timely while communicating in an effective manner.
Processes overrides, refunds, adjustments/credits, apply documents.
Processes tax exemption certificates into Avalara.
Processes weekly refunds via CC/Check/ACH/Wire.
Gathers required information for credit application processing within 48-hour turnaround. Submit for review and approval or denial.
Crosstrain with and assist the AR Specialist with invoicing shipments daily the same day and reports any issues as needed. Tracks issues to resolution.
Crosstrain with and assist the AR Specialist with performing daily cash applications of wires, ACH, check, credit cards, and cash and reports prepayment receipts to the sales team.
Assist with Lien Waivers as required.
Participates in month end close by completing tasks assigned.
Participates in annual audits by preparing schedules and gathering support as requested.
Participates in testing system enhancements and implementations.
Ad-hoc reporting as requested.
Other duties as assigned.