Accounting Specialist

Event Management Solutions•Charlotte, NC

2d•Hybrid

About The Position

The Accounting Specialist supports the financial operations of EMS by maintaining accurate records, processing transactions, and partnering closely with operations leadership across multiple event venues. This role plays a critical part in ensuring timely and accurate reporting related to event revenue, payroll, inventory, and vendor payments in a fast-paced concessions environment. This position requires strong attention to detail, the ability to work under tight deadlines (especially around event cycles), and a proactive approach to problem-solving.

Requirements

2+ years of accounting, bookkeeping, or financial operations experience (hospitality, concessions, or event-based experience strongly preferred)
Strong understanding of A/P, A/R, reconciliations, and general accounting principles
Experience with Excel (pivot tables, lookups) and accounting/HRIS systems (Paychex, Paycom, etc. preferred)
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
High attention to detail with strong organizational skills
Strong communication skills and ability to work cross-functionally

Nice To Haves

Experience in concessions, hospitality, or multi-site operations
Familiarity with POS systems and cash handling reconciliation
Exposure to payroll processing and event-based staffing models
Experience supporting audits or month-end close

Responsibilities

Process vendor invoices, employee reimbursements, and expense reports
Generate and track client invoices, ensuring timely billing and collections
Reconcile discrepancies and resolve payment issues with vendors and internal teams
Maintain accurate A/P and A/R records across multiple venues and events
Reconcile event sales, cash reports, and POS data (e.g., Square or similar systems)
Support daily, weekly, and post-event financial reporting
Track commissions, tips, and revenue allocations by venue/client
Assist with inventory reconciliation tied to event operations
Assist with monthly close processes, including journal entries and reconciliations
Prepare reports on operating results and provide variance explanations
Maintain general ledger accuracy and supporting documentation
Support audits and compliance with company policies and accounting standards
Partner with HR and payroll to ensure accurate event-based pay and reporting
Maintain organized financial records, contracts, and documentation
Assist with data entry, filing, and administrative accounting functions
Work closely with Operations, HR, and Leadership to support business needs
Communicate professionally with vendors, clients, and internal stakeholders
Provide timely responses to accounting-related inquiries