ACCOUNTING SPECIALIST - HYBRID

Apis Services Inc•Claremont, CA

13d•Hybrid

About The Position

The Staff Accountant will Function with autonomy, diplomacy and professionalism within the guidelines established by this organization. Promote the well-being of the human aspect of this organization and report any concerns to the Accounting Manager Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization. Be an advocate for all the policies and protocols of the organization.

Requirements

Associate'sdegree in accounting or related field isrequired;Bachelor'sdegree is preferred.
4+ years of experience in accounting.
Knowledge of Account Payable, Accounts Receivable, and General Ledger, record keeping, and non-profit funding streams.
Strong verbal and written communicationskills
Excellentdocumentationskills
Excellent computer skills
Expertisewith Microsoft Office, specifically Microsoft Excel
Excellent judgment, problem solving, organizational, and time managementskills
Excellent interpersonal skills and ability to communicate effectively
Physical ability to fulfill jobrequirements
Ability to work collaboratively in a cross-functional team environment.
Ability to work remotely and complete taskstimelyand accurately
Detail-oriented with a strong commitment to accuracy.
Strong problem-solving skills and a continuous improvement mindset
Team Player
Current driver’s license, driverregistrationand a functional vehicle
Computer literacy in MS Office products; Word, Excel, Outlook, Power Point.
Oracle ERP
Knowledge of Office software programs

Nice To Haves

Non-profit experience preferred.

Responsibilities

Support Accounts Receivable functions related to county, state, and program-based funding streams, including preparation of routine billing support, vouchers, claims, and required documentation.
Maintain and update operational tracking tools used to supportaccuratefoster parent payments, participant activity, and service eligibility.
Process payment adjustments, retroactive changes, and correctionsin accordance withestablished policies and approvals.
Monitor aging receivables and coordinate follow-up with internal stakeholders and external agencies to supporttimelyresolution.
Prepare and support periodic claims andreimbursementsubmissions related to meals, rent, and program services.
Track obligations, funding sources, and program-specific receivables to ensureaccurateaccounting and reporting.
Support cash application activities, including posting receipts,identifyingoverpayments, andassistingwith refunds asrequired.
Maintainsupporting documentation related to notices, authorizations, placements, services, and payment history.
Compile andmaintainrecurring operational and statistical reports used by program leadership and finance management.
Perform research related to participant placement dates, service periods, payment history, and foster parent compensation inquiries.
Execute Accounts Payable processing for assigned vendors and expense categories, including credit cards, employee reimbursements, petty cash, mileage, and program-related expenses.
Prepare andvalidateroutine data imports into the accounting system to supporttimelyandaccuratepayments.
Match invoices, documentation, and approvals to ensure completeness and compliance prior to payment.
Assistwith payment method maintenance and verification, including direct deposit support.
Perform periodic petty cash reviews and auditsin accordance withpolicy.
Support donation and contribution tracking, including review of banking activity and preparation of required internal documentation.
Provide audit and compliance support by gathering documentation and responding to routine requests.
Maintain organized records and historical data to support reporting, audits, and internal reviews.
Communicate professionally with program staff, vendors, agencies, and finance leadership.
Follow established accounting procedures, internal controls, and confidentiality requirements.
Other duties as assigned