Accounting Specialist

Aston Carter

7d•$23 - $32•Onsite

About The Position

The Accounting Associate is responsible for assisting with the full cycle of the company’s financial obligations and incoming revenue. This role will ensure the integrity of the three-way match process—aligning purchase orders, receiving reports, and vendor invoices—to maintain a seamless supply chain. This role will help serve as a financial gatekeeper, performing complex reconciliations, and optimizing cash flow through proactive collections and strategic payment scheduling. This position acts as a vital link between the production floor and the finance department, ensuring that vendors are paid accurately to avoid material shortages and that customer payments are secured to fund ongoing operations.

Requirements

Associate’s degree in Accounting, Finance or Business Administration
3 plus years of experience in a professional accounting environment
Proficient in MS Office (Excel, Word, Outlook)
Experience with Quickbooks
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to work under pressure in a fast-paced environment.
Familiarity with regulatory audits.
Experience with SOX a plus
Experience working with and communicating with customers.

Responsibilities

Perform three-way matching of vendor invoices with purchase orders and goods receipts to prevent payment for unreceived items.
Manage customer credit limits and execute proactive collections strategies to reduce Days Sales Outstanding (DSO).
Reconcile sub-ledgers to the General Ledger (GL) and assist with month-end accruals for raw materials and shipping costs.
Resolve payment disputes professionally to maintain strong supply chain relationships and customer loyalty
Generate and distribute customer invoices based on shipped goods or completed manufacturing services.
Record and apply incoming payments (checks, ACH, credit cards) to the correct customer accounts.
Monitor aging reports to identify overdue accounts and perform follow-ups via phone or email to ensure timely revenue collection.
Assess customer creditworthiness and set appropriate credit limits to minimize non-payment risks
Reconcile AP/AR ledgers, assist with accruals, and prepare financial reports for management.