Accounting Specialist

Arizona State University•Greendale, WI

1d•$20•Onsite

About The Position

Salary Rate: $20.41 per hour Essential Duties: • Performs a variety of specialized or technical clerical accounting and bookkeeping functions & Responsible for a complete, systematic set of transactions in a specialized accounting or bookkeeping functions. Leads or supervises a small clerical staff. • Coordinates the activities of subordinates. • Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approves transaction documents within designated limits. • Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached. • Maintains special logs or records and balances and reconciles internal accounts or records with university system; verifies accuracy and completeness and makes necessary adjustments. • Reviews computer reports to identify and trace sources of error; makes necessary corrections. • Prepares a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliation. • Performs or reviews specialized calculations related to posting and accounting functions. • Solves problems and recommends changes in procedure in accordance with previous training or experience. • Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required. • Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries. • Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments. • May authorize the purchase of equipment, supplies and services within defined limits. • May prepare student personnel payroll action requests.

Requirements

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Knowledge of accounting and bookkeeping practices and principles.
Knowledge of generally accepted accounting principles and budgeting practices.
Skill in maintaining and reconciling accounting and financial records.
Skill in both verbal and written communication.

Responsibilities

Performs a variety of specialized or technical clerical accounting and bookkeeping functions & Responsible for a complete, systematic set of transactions in a specialized accounting or bookkeeping functions.
Leads or supervises a small clerical staff.
Coordinates the activities of subordinates.
Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations
Approves transaction documents within designated limits.
Determines if funds are available for expenditures or requisitions and posts to proper account
Monitors fund/account balances and notifies appropriate personnel when limits are reached.
Maintains special logs or records and balances and reconciles internal accounts or records with university system
Verifies accuracy and completeness and makes necessary adjustments.
Reviews computer reports to identify and trace sources of error
Makes necessary corrections.
Prepares a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliation.
Performs or reviews specialized calculations related to posting and accounting functions.
Solves problems and recommends changes in procedure in accordance with previous training or experience.
Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required.
Controls small petty cash fund
Authorizes disbursement and fund replenishment
Prepares necessary entries.
Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source
Composes correspondence of technical nature pertaining to assignments.
May authorize the purchase of equipment, supplies and services within defined limits.
May prepare student personnel payroll action requests.