Accounting Specialist

Specialized Fabrication Equipment Group LLC•Newberg, OR

14d

About The Position

The Accounting Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and expense reporting, while also providing cross-functional support to Accounts Receivable activities. This role ensures strong internal controls, supports cash management objectives, and contributes to the efficiency of the overall finance function. This position is ideal for a detail-oriented professional with core AP expertise and working knowledge of AR processes, capable of operating in a fast-paced, deadline-driven environment.

Requirements

AA degree with an accounting concentration or higher level of education; or 5-8+ years of progressive related experience; or equivalent combination of education and experience
Experience with modern accounting tools and processes (e.g. ERP systems, electronic invoice management tools, Excel)

Nice To Haves

Experience in manufacturing, distribution, project-based environments is highly preferred

Responsibilities

Coordinates the payment of all required cash outflows for the company, including all inventory purchases, operating expenses, and travel reimbursements
Partners with Supply Chain to establish appropriate payment terms and any necessary pre-payments for inventory purchases
Recommends timing of all cash outflows based on forecasted cash balances
Matches invoices to purchase orders and receivers
Provides cross-functional backup support to the Finance Team, with a primary focus on Accounts Receivable functions, including invoicing, statement distribution, and customer credit card monitoring and processing
Prepares manual checks as required and processes recurring check runs for payables as well as wire transfers and ACH transactions
Manages travel expense reporting (including personal expense reports and company credit card reports)
Submits forms to maintain and update 1099s
Files accounting documents in appropriate locations
Responds to internal and external inquiries regarding expense and payment status
Assists in monthly closing procedures
Prepares all accounts payable accruals at month end and reconciles A/P sub ledgers to the general ledger
Reconciles various accounts such as prepaid expense and clearing accounts
Assist with cash application and daily posting of receipts
Support invoice generation and billing processes as needed
Monitor AR aging and follow up on past-due accounts
Partner with sales / operations to resolve billing disputes
Assist with credit memo processing and customer account reconciliations
Handles stress in a professional manner, demonstrates the ability to get along with others, demonstrates successful attendance and punctuality, and works overtime / extra hours as required to meet business needs
Identify and implement process improvements to increase efficiency and accuracy
Support audits (internal/external) by providing documentation and explanations
Assist in ERP system enhancements or transitions (if applicable)
Other duties as required