Accounting Specialist

Kina'ole Foundation•San Antonio, TX

About The Position

At Kina'ole, you are joining a family whose Hawaiian roots anchor our culture of Aloha - sharing life with each other - and making a profound positive impact on the Native Hawaiian community and other communities where we operate. The Kina'ole Family of Companies offers a competitive salary and comprehensive benefits package that includes: Health insurance Dental insurance Life insurance Professional training reimbursement 401K Disability insurance Job Description: The Accounting Assistant must follow established policies and procedures, alert his/her supervisor if a task or process is out of compliance to existing policies and procedures and recommend changes to the policies and procedures when new tasks or procedures are implemented. They must possess strong written and verbal communication skills and understand math and bookkeeping. They must be professional, motivated, and highly organized. They must be able to work independently to analyze and record financial data to the proper general ledger accounts in accordance with GAAP, and DCAA guidelines. They must be able to work well with their co-workers, vendors, or customers. The Accounting assistant must be able to follow instructions and be adept at general office skills. They must be willing to acquire the basic knowledge to process information in the company accounting databases.

Requirements

High school diploma or the equivalent and extensive knowledge of the accounting field
Proficiency in Microsoft Word- including templates, styles and document formatting
Strong skills in Microsoft Excel, with the ability to create formulas, charts and pivot tables.
Excellent attention to detail and organizational skills.
A proactive, solutions-focused mindset.

Nice To Haves

5+ years processing invoices related to government contracts
Experience working in WAWF system
Experience in working in Unanet system

Responsibilities

Supports annual Audit process by assisting in the collection of requested audit samples for AR and AP.
Assists the department in maintaining and organizing shared physical and electronic record files for AR and AP, to ensure ease of access to information; maintains and updates department standard forms.
Operate company financial software to record, store and analyze information. Accounting Specialist must be able to process information by inputting, maintaining and retrieving data using WAWF and Unanet computer systems and ensuring that information is collated and stored in an accurate and efficient manner.
Performs the bookkeeping functions classifies, records and summarizes financial data for the purpose of financial statements and recordkeeping requirements.
Supports timecard maintenance to ensure accurate transfer of data for the processing of client invoices and company expenses.
Maintains financial security by following internal accounting controls.
Maintains financial operations by following policies & procedures; & reporting needed changes.
Provides information by answering questions and requests.
Performs additional ad hoc duties and analysis of AR & AP as assigned.
Process invoices and checks
Obtain the required data, documents, approvals
Prepare purchase orders & deposits
Maintain the accounting system database master file for AR
Maintain vendor W9 and Contract Master File
Prepare internal spreadsheets to track AP/AR Data
Analyze data Review GL entries for accuracy
Process journal entries and monthly reports
Post Journal worksheet that is provided by the accountant
Company Credit Cards Analyze data, and receipts
Follow up with employees to ensure all expenses are recorded in the finance system for the month end close
Prepare Open AP Reports,1099-MISC to customers & 1099-INT to Shareholders
Perform general ledger reconciliation
Post Cash Disbursements from Expense report and summary reports
Other Receivables work with Accounts Receivables Assistant
Bank Reconciliation
AP Entries to Accrued Wages
Maintain and update the job procedures documents files & folders
Assist with the annual audit
Enter contract and generic invoices to UNANET
Maintenance of customer contracts & file
Follow up on outstanding customer payments
Must be able to work independently to obtain the required data, documents, approvals to complete their task
Other duties as assigned