Accounting Specialist II - Royalties

Headquarters Careers At Servpro Industries•Gallatin, TN

About The Position

The Accounting Specialist II will perform daily accounting duties to administer royalties collected from our franchise community. This will include information maintenance, calculation verification, royalty invoice processing and franchise support. You will Royalty processing by importing data from franchises, including review of royalty data and calculations for exceptions and anomalies. Generation of royalty invoices via Fidesic. Review and maintain Convention Allowance for each franchise, including transferring amounts due to resales, et cetera. Prepare journal entries to book new sales. Generate welcome letters and BDP letters. Update records into the Notes Receivable system for Royalty notes. Monitor and manage Franchise Change Forms. Monitor and manage any change request for electronic invoicing, including validating bank information. Balance Accounts Receivable accounts daily. Investigate and correct any discrepancies. Coordinate with Technology for annual updates of Advertising fund cap and any royalty table changes and perform user acceptance testing for changes. Provide convention support (registration and help desk) Process franchise royalty report revisions in partnership with Franchise Audit. Provide franchise support for royalty reporting and payment processing, including supporting other departments in development of policies and training. Responsible for keeping the Policy & Procedures for position accurate and up to date. Audit support including preparation of requested documents and coordination of supporting information requested by auditors. Back-up support for any accounts receivable activities (payment application, credit memos). Assist the team in documenting business processes to maintain and strengthen internal controls, as well as finding opportunities for process improvement, and implementing solutions. Assist with special accounting projects assigned.

Requirements

4+ years of experience in an Accounting role required.
Microsoft Dynamics (Great Plains) or other ERP experience required.
Highly proficient in Microsoft Office and Adobe.
Strong customer service mindset.
Excellent problem solving and analytical skills.
Highly organized, paying attention to detail and having the ability to multi-task.
Solid data entry skills with an ability to identify numerical errors.
Ability to provide thorough reports and documentation of multiple activities.
Must be flexible with high reliability and ability to maintain strict confidentiality.
Ability to work independently and on a team within a fast-paced environment.
Ability to read, write, and speak the English language to communicate with employees, customers, and suppliers, in person, on the phone, and by written communications in a clear, straightforward, and professional manner.
Exercise independent decision-making skills and judgement with minimal supervision.
Associate degree in Business, Accounting, or Finance, or comparable work experience, required.

Nice To Haves

Quick Books Online experience preferred.

Responsibilities

Royalty processing by importing data from franchises, including review of royalty data and calculations for exceptions and anomalies.
Generation of royalty invoices via Fidesic.
Review and maintain Convention Allowance for each franchise, including transferring amounts due to resales, et cetera.
Prepare journal entries to book new sales.
Generate welcome letters and BDP letters.
Update records into the Notes Receivable system for Royalty notes.
Monitor and manage Franchise Change Forms.
Monitor and manage any change request for electronic invoicing, including validating bank information.
Balance Accounts Receivable accounts daily.
Investigate and correct any discrepancies.
Coordinate with Technology for annual updates of Advertising fund cap and any royalty table changes and perform user acceptance testing for changes.
Provide convention support (registration and help desk)
Process franchise royalty report revisions in partnership with Franchise Audit.
Provide franchise support for royalty reporting and payment processing, including supporting other departments in development of policies and training.
Responsible for keeping the Policy & Procedures for position accurate and up to date.
Audit support including preparation of requested documents and coordination of supporting information requested by auditors.
Back-up support for any accounts receivable activities (payment application, credit memos).
Assist the team in documenting business processes to maintain and strengthen internal controls, as well as finding opportunities for process improvement, and implementing solutions.
Assist with special accounting projects assigned.

Benefits

Excellent health benefits plan, which includes medical, vision and dental options
401(k) with company match
Company profit sharing plan
Generous paid time-off and paid holidays
Paid parental leave
Company-paid mental health benefit through Headspace
2 free on-site fitness rooms
Employee Assistance Program
Employee Resource Groups
Personal and professional development program