Accounting Specialist: Accounts Receivables / Invoicing

Alliance for Community Transformations•Mariposa, CA

2d•Onsite

About The Position

The Accounting Specialist: AR / Invoicing supports a mission-driven nonprofit by managing invoicing, accounts receivable, and related bookkeeping activities for the organization and its subsidiary. This role ensures accurate and timely billing for grants, contracts, and other revenue sources, maintains required documentation, and supports the Controller with financial reporting and audits. This position plays a key role in strengthening the finance team and supporting organizational growth.

Requirements

High school diploma or GED required
Minimum of 3 years of experience in bookkeeping, accounting, or grant-funded nonprofit finance
Experience with QuickBooks or similar accounting software (Araize preferred)
Proficiency in Microsoft Excel and basic financial reporting
Knowledge of nonprofit accounting and grant-funded revenue tracking
Understanding of basic GAAP principles related to revenue and reconciliations
Strong attention to detail and ability to meet recurring deadlines
Effective communication and collaboration skills
Ability to work independently while contributing to a team environment

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Responsibilities

Prepare, generate, and submit invoices for grants, contracts, and other revenue sources in compliance with funder requirements
Review timecards, labor allocations, and reimbursable expenses to support accurate billing
Record and reconcile incoming payments, deposits, and donations
Track and follow up on outstanding receivables
Maintain invoice documentation and supporting backup for audits and funder reviews
Assist with grant tracking, financial reporting, and month-end/year-end close activities
Support the Controller with reconciliations, schedules, and audit preparation
Perform other accounting and bookkeeping duties as assigned
Support the Controller with accounts receivable and revenue reporting in accordance with GAAP and nonprofit standards
Assist with audit preparation, including schedules, reconciliations, and supporting documentation
Support grant reporting, match tracking, budget entry, and funder documentation requests
Assist with month-end and year-end close, including journal entries and balance sheet reconciliations
Help track cash flow and perform basic financial analysis related to incoming funds
Provide cross-coverage within the finance team and assist with general office support as needed