ACCOUNTING SERVICES ANALYST C - 37001002

State of Florida

9d • Onsite

About The Position

This Accounting Services Analyst C position is in the Revenue Management Unit of the Bureau of Finance andAccounting, under the Division of Administrative Services. Primary responsibilities will include working with highlycomplex and intricate Agency financial and accounting records applying Generally Accepted Accounting Principles(GAAP). Monitors and reconciles revenue, disbursements, expenditures, and other financial related activityensuring accuracy and compliance. Monitors and balances accounts and researches and resolves discrepancies.Compiles and analyzes financial data, prepares detailed financial reports and monitors the agency’s accountreceivables in accordance to Florda Statute (F.S.) 17.20, and is the Department liaison with the contractedcollection agency. Recommends changes to processes, policies and procedures. The working title of the position.The working title should provide an indication of the type of work the position will be responsible for. Responsible for working with highly complex and intricate Agency financial and accounting records applyingGenerally Accepted Accounting Principles (GAAP). Monitors and reconciles revenue, disbursements,expenditures, and other financial related activity ensuring accuracy and compliance. Monitors and balancesaccounts and researches and resolves discrepancies. Compiles and analyzes financial data, prepares detailedfinancial reports and monitors the agency’s account receivables in accordance to F.S. 17.20, and is theDepartment liaison with the contracted collection agency. Responsible for the pre-audit and payment processing of expenditures relating to purchases made by thedepartment which include, recurring charges, reimbursements, purchasing card transactions and other paymentrequests submitted. Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessaryjustifications, vendor Information, mathematical accuracy of amounts, and review of required reports. Monitorfor compliance with the processing requirements of Chapter215.422 F.S. Must communicate verbally and in writing with DEP personnel and/or vendors to provide assistance withquestions and resolve any discrepancies found during any part of the pre-audit process. Acts as liaison with Department staff and the Department of Financial Services in financial matters. Ensure thatvouchers have been posted awaiting warrants or confirmations and provide any documentation requested foraudit. On an as needed basis request duplicate warrants, cancel warrants, and request copies of warrants. Monitor financial records, to include expenditures and obligations. Review formal financial records forinformation; reconciles and ascertains that financial transactions and other financial related documents agreeand that related restrictions are adhered to. Responsible for researching financial transactions as needed and correcting errors by recording applicableentries in the State’s financial management system. Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the documentmanagement system. Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliancewith the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code,Department policy and procedures, Department of Management Services rules and regulations and State’sfinancial management system requirements. Communicate any discrepancies found with applicable staff. Responsible for the maintenance of written policies and procedures. Performs other related duties as required.

Requirements

• Knowledge of principals and techniques of effective verbal and written communication; administrative principles and practices; methods of data collection; and basic management principles and practices
• Ability to: Review and monitor policies and procedures for compliance with applicable requirements; evaluate an analyze grants management activities; Conduct fact finding research; develop and organize data into logical format for presentation in reports, proposals, and other written documents; utilize problem solving techniques; work independently; plan, organize and coordinate work assignments; establish and maintain effective working relationships with others
• At least seven years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis
• The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEPDirective 422, Background Investigations, is required to successfully complete a background and fingerprint check

Nice To Haves

• N/A

Responsibilities

• working with highly complex and intricate Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP)
• Monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance
• Monitors and balances accounts and researches and resolves discrepancies
• Compiles and analyzes financial data, prepares detailed financial reports and monitors the agency’s account receivables in accordance to F.S. 17.20, and is the Department liaison with the contracted collection agency
• Responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include, recurring charges, reimbursements, purchasing card transactions and other payment requests submitted
• Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports. Monitor for compliance with the processing requirements of Chapter215.422 F.S.
• Communicate verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process
• Acts as liaison with Department staff and the Department of Financial Services in financial matters
• Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit
• Monitor financial records, to include expenditures and obligations
• Review formal financial records for information; reconciles and ascertains that financial transactions and other financial related documents agree and that related restrictions are adhered to
• Responsible for researching financial transactions as needed and correcting errors by recording applicable entries in the State’s financial management system
• Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system
• Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements
• Responsible for the maintenance of written policies and procedures
• Performs other related duties as required

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insuranceoptions
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees