Accounting Operations Specialist

Harbor Group Management•Norfolk, VA

3d•Onsite

About The Position

The Accounting Operations Specialist is responsible for identifying, researching, and managing unclaimed funds. This position also serves as the backup to the Accounting Operations Supervisor, who coordinates the connection and disconnection of utility systems and services.

Requirements

High school diploma, plus 1-3 years of experience in accounting, finance, or a related field, with specific experience in unclaimed property or claims processing (preferred)
Good organization skills with the ability to prioritize and multi-task under tight deadlines and in a fast-paced environment
Very strong Microsoft Office skills, along with the technical aptitude to learn MRI and Yardi accounting systems
Self-motivated and able to work independently and collaboratively
Strong oral and written communication and listening skills
Ability to assimilate and summarize large quantities of data precisely and succinctly

Nice To Haves

experience in unclaimed property or claims processing

Responsibilities

Research and Identification: Investigate and identify accounts and assets that have been classified as unclaimed or abandoned, including uncashed checks.
Conduct research using internal and external databases to trace the rightful owners of unclaimed funds.
Verify ownership and ensure all necessary documentation is obtained to release funds to the rightful claimant.
Processing and Documentation: Review and process unclaimed property reports in accordance with state and federal laws.
Prepare reports and maintain detailed records of unclaimed funds, including transaction history, claimant information, and relevant correspondence.
Ensure compliance with state-specific unclaimed property laws and filing deadlines for property reports.
Compliance & Regulations: Stay current on federal and state regulations regarding unclaimed property and unclaimed funds reporting.
Ensure compliance with state escheatment laws and other legal requirements for unclaimed funds.
Maintain confidentiality and security of sensitive financial data during the claims process.
Customer Service: Provide excellent customer service by answering inquiries from agencies, claimants, and internal teams about unclaimed property status or claims process.
Act as a liaison between the organization, state agencies, and claimants to ensure smooth claims resolution.
Reporting & Auditing: Assist in preparing annual reports and filings for unclaimed property, ensuring all necessary documents are submitted by deadlines.
Participate in audits or reviews of unclaimed funds to ensure accuracy and compliance.
Prepares HUF work paper monthly to tie to the reconciled balance provided by the Corporate Accountant.
Utility Payments & Processing of Utility Deposits: Serve as a backup for making utility paymentsServe as a backup for researching utility deposits