Accounting Operations Specialist

Adelaide

6d•Remote

About The Position

This position reports to the Accounting Manager and is responsible for supporting day-to-day accounting and finance operations across billing, accounts receivable, accounts payable, and general accounting, with a focus on accuracy, process efficiency, and scalability. In this role, you will be joining a lean, fast-moving finance team. You’ll be responsible for ensuring reliable billing and cash collection processes, supporting timely month-end close, and maintaining accurate financial records. Day-to-day activities range from reviewing and preparing customer invoices, posting and reconciling cash receipts, following up on overdue accounts, processing vendor invoices and expenses, and assisting with month-end close activities. We're seeking a candidate with 2–4+ years of experience in accounting or finance operations, with a focus on AP, AR, and billing. This is a fully remote role within the United States, with opportunities to connect with colleagues at our New York office. You’ll need to be in NYC a few times per year.

Requirements

2–4+ years of experience in accounting or finance operations, with hands-on experience in AP, AR, and billing
Experience using QuickBooks Online
Strong proficiency in Excel and/or Google Sheets
Excellent attention to detail and accuracy
Strong communication skills, including customer and vendor interactions
Ability to manage multiple priorities and deadlines in a fast-paced environment

Nice To Haves

Experience working in a startup or high-growth environment
Experience with collections or billing-related customer communications
Exposure to multi-currency or cross-border transactions
Experience supporting process automation or accounting system implementations

Responsibilities

Review customer invoices for accuracy prior to issuance, including amounts, dates, contract terms, purchase orders, and supporting documentation
Coordinate with Sales and Account Management to resolve billing discrepancies and support invoice preparation and documentation
Post and apply customer payments (ACH, wire, check, credit card), reconcile daily bank activity, and research unapplied cash
Monitor accounts receivable aging, execute collections outreach for overdue accounts, and follow up with customers to resolve unpaid or disputed invoices
Process vendor invoices and employee expenses, ensure proper approvals and GL coding, support vendor onboarding, prepare payment runs, and assist with month-end close activities related to AR, AP, and billing