Accounting & Operations Coordinator

Property Management•Sewanee, TN

22h

About The Position

Summary/Objective The Accounting & Operations Coordinator is responsible for ensuring the efficient collaboration between all hotel departments, as well as overseeing all accounting functions. Essential Functions Oversee all accounting functions, including but not limited to, accounts payable, accounts receivable, petty cash, payroll, invoice management, and end of period reporting. Maintain direct bill files. Maintain monthly checkbook; review with department heads and advise GM of any spending variances to budget. Comply with corporate accounting procedures. Approach all encounters with guests and team members in a friendly, service-oriented manner. Maintain regular attendance in compliance with Peachtree Hospitality Management standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of appearance and grooming, which include wearing a correct name tag when working. Have knowledge and understanding of all department policies and procedures. Communicate and enforce all policies fairly and consistently with staff. Performs other duties as requested by management. Attend all training/meetings as required by management. Always comply with Peachtree Hospitality Management standards and policies to encourage safe and efficient hotel operations. Maximize room revenue and occupancy by reviewing status daily. Ability to analyze variances, monitor credit card report and maintain close observation of daily house count. Actively participate in Manager on Duty program as scheduled. Ensure no-show revenue is maximized through consistent and accurate billing. Closely monitor and resolve returned checks, rejected credit cards, team member discrepancies, etc. Operate all aspects of the front office system, including software maintenance, report generation and analysis, and simple programming. Control department expenses to achieve budgeted profit. Competencies Must be able to convey information and ideas clearly, both oral and written. Must be able to evaluate and select among alternative courses of action quickly and accurately. Must be able to work well in stressful, high-pressured situations including the ability to handle guest complaints and disputes and resolve them to satisfactory results. Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary. Excellent customer service skills. Must be computer literate. Must be able to work with and understand financial information and data, and basic arithmetic function. Must have the ability to assimilate complex information, data, etc., from disparate sources and consider adjust or modify to meet the constraints of a particular need. Physical Demands Long hours sometimes required. Medium work-exerting up to 30 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Ability to stand for long hours at a time. Peachtree Group provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. We also offer a generous 401(k) retirement match. To support work-life balance, we provide Paid Holidays and Paid Time Off. Additional perks include access to our Employee Assistance Program and Fund.

Requirements

Must be able to convey information and ideas clearly, both oral and written.
Must be able to evaluate and select among alternative courses of action quickly and accurately.
Must be able to work well in stressful, high-pressured situations including the ability to handle guest complaints and disputes and resolve them to satisfactory results.
Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
Excellent customer service skills.
Must be computer literate.
Must be able to work with and understand financial information and data, and basic arithmetic function.
Must have the ability to assimilate complex information, data, etc., from disparate sources and consider adjust or modify to meet the constraints of a particular need.

Responsibilities

Oversee all accounting functions, including but not limited to, accounts payable, accounts receivable, petty cash, payroll, invoice management, and end of period reporting.
Maintain direct bill files.
Maintain monthly checkbook; review with department heads and advise GM of any spending variances to budget.
Comply with corporate accounting procedures.
Approach all encounters with guests and team members in a friendly, service-oriented manner.
Maintain regular attendance in compliance with Peachtree Hospitality Management standards, as required by scheduling, which will vary according to the needs of the hotel.
Maintain high standards of appearance and grooming, which include wearing a correct name tag when working.
Have knowledge and understanding of all department policies and procedures.
Communicate and enforce all policies fairly and consistently with staff.
Performs other duties as requested by management.
Attend all training/meetings as required by management.
Always comply with Peachtree Hospitality Management standards and policies to encourage safe and efficient hotel operations.
Maximize room revenue and occupancy by reviewing status daily.
Ability to analyze variances, monitor credit card report and maintain close observation of daily house count.
Actively participate in Manager on Duty program as scheduled.
Ensure no-show revenue is maximized through consistent and accurate billing.
Closely monitor and resolve returned checks, rejected credit cards, team member discrepancies, etc.
Operate all aspects of the front office system, including software maintenance, report generation and analysis, and simple programming.
Control department expenses to achieve budgeted profit.