Accounting Operations Coordinator

VIRALHOG LLC • Bozeman, MT

3h • Onsite

About The Position

As our Accounting Operations Coordinator, you are a key contributor to our financial day-to-day operations. This is a hands-on, cross-functional role where you’ll handle the full cycle of our accounting processes. We operate with a "clean books" philosophy, so your focus will be on maintaining financial integrity—tracking revenue (AR), processing payments for vendors and creators (AP), and keeping our accounts perfectly reconciled.
You’ll be a key resource for the whole office, ensuring data is entered accurately, GAAP standards are met, and our financial operations run smoothly. This is a full-time, in-office role based at our headquarters in Bozeman, MT.

Requirements

• Technical Comfort: You’re a "power user" in Excel and comfortable with accounting databases. You should be able to manipulate data, build reports, and find your way around a spreadsheet with ease.
• Clear Communication: You can talk to creators, clients, and teammates clearly and respectfully, even when discussing difficult topics like late payments.
• Sharp Eye for Detail: You have a high "figure-it-out" factor. You enjoy digging into data to find errors and know how to fix them correctly.
• Experience: While we prefer at least 2 years of solid bookkeeping or AR/AP experience, we value the ability to learn quickly and master our specific workflows.
• Education: An Associate's or Bachelor’s degree in Accounting, Finance, or Business is preferred.
• The Basics: You have a solid, working understanding of GAAP (Generally Accepted Accounting Principles).
• Presence: You must be capable of regular, reliable, and timely attendance in our Bozeman office. We rely on in-person collaboration to keep the gears turning.

Responsibilities

• Accounts Receivable (AR): You’ll create and verify invoices, handle daily cash management (including bank deposits), and post entries to the sub-ledger. You will also stay in close contact with our Licensing team and clients to follow up on outstanding payments, using your best judgment on late fees or collection efforts.
• Accounts Payable (AP): You’ll process business transactions and double-check data for vendor payments. A major part of this role is ensuring that daily and monthly royalty payments to our creators are accurate and sent out on time.
• Reconciliation: You will conduct regular reconciliations of bank statements and customer accounts to make sure our internal records always reflect financial reality.
• Interdepartmental Collaboration: You’ll work closely with Sales and other teams to keep accounts updated, resolve discrepancies, and maintain a professional, helpful flow of information across the company.
• Reporting & Compliance: You will generate the reports needed for financial analysis and keep our records organized and ready for audits.
• Special Projects: You’ll take on specific departmental projects and help the Head of Accounting find ways to make our processes more efficient.
• All-Hands Mindset: We’re a team-first environment. You’ll contribute to our overall success by jumping in on extra tasks or special projects as needed—we operate with a "no task too small" philosophy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree