Accounting Operations Administrator

Gold Rush Distribution•San Ramon, CA

just now•Onsite

About The Position

We are seeking a dependable and detail-oriented Accounting Operations Administrator to support our Accounts Payable and Accounts Receivable functions. This position is ideal for someone looking to apply their experience in accounting operations, payment processing, and financial administration. The role involves daily office-based tasks including mail processing, data entry, vendor setup, and billing workflow support.

Requirements

High school diploma or equivalent required; some college coursework in accounting or finance preferred
1 to 2 years of experience in an administrative, accounting, or office support role
Strong attention to detail and ability to perform repetitive tasks with high accuracy
Basic computer proficiency and comfort working in accounting or financial systems
Strong organizational and time management skills
Ability to handle confidential financial information with discretion
Reliable attendance and ability to work on site during standard business hours

Nice To Haves

Experience with accounts payable or accounts receivable processes
Familiarity with accounting software
Prior experience in an office based administrative role

Responsibilities

Open, sort, and process incoming mail related to invoices, checks, and financial correspondence
Perform payment processing and apply payments accurately and timely
Manage accounts payable and accounts receivable data entry
Set up and maintain vendor records, including required documentation
Assist with billing approval workflows and ensure proper authorization is in place
Review invoices for accuracy, completeness, and proper coding prior to processing
Maintain organized and accurate financial records and files
Support internal teams with billing and payment related inquiries
Assist with reconciliation of transactions as needed
Follow established accounting procedures, internal controls, and documentation standards