Accounting Office Manager

Kuhn Volkswagen • Oakland, CA

4d

About The Position

We are seeking a highly organized, detail-oriented Accounting Office Manager to lead our accounting and HR payroll functions. This role is ideal for a hands-on professional who thrives in a dealership environment, values structure and compliance, and is excited to help build strong internal processes. If you are dependable, proactive, and experienced in dealership accounting and payroll operations — we want to hear from you. Position Summary The Accounting Office Manager oversees both HR Payroll administration and daily accounting operations , ensuring accuracy, compliance, timeliness, and proper internal controls. This individual will work closely with dealership leadership while maintaining confidentiality and financial integrity across all processes.

Requirements

• Proficient in Microsoft Excel and standard office software
• Payroll software experience required (ADP preferred)
• Automotive software experience helpful (Reynolds & Reynolds and/or ADP)
• Strong attention to detail and organizational skills
• High level of confidentiality and integrity
• Ability to multi-task and meet deadlines in a fast-paced dealership environment
• Strong written and verbal communication skills
• Accurate reporting and analytical skills
• Basic understanding of financial transactions and record-keeping

Nice To Haves

• Automotive software experience helpful (Reynolds & Reynolds and/or ADP)

Responsibilities

• HR & Payroll Administration
• Conduct pre-employment screenings using third-party software
• Manage new hire onboarding through ADP
• Oversee benefits enrollment and maintenance
• Update and maintain payroll records
• Manage and record employee PTO
• Process semi-monthly and monthly commission payrolls using ADP timekeeping
• Provide detailed sales commission reports to management for approval and correction
• Ensure proper internal controls, segregation of duties, and compliance with company policies
• Accounting Operations
• Manage daily deposits and banking transactions
• Reconcile accounts and maintain accurate financial records
• Process and receipt incoming payments from customers and vendors
• Assist billing clerk with processing vehicle deals
• Perform statement reconciliations and maintain related schedules
• Oversee workflow, accuracy, and timeliness of accounting processes
• Assist with month-end closing, account reconciliations, and schedule reviews
• Identify and escalate financial variances, delays, or documentation issues
• Perform additional accounting-related tasks as assigned by management

Benefits

• Competitive compensation
• Health, dental, and vision benefits
• Paid time off
• 401(k) plan
• Opportunity to grow with a dealership
• A leadership role with impact

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed